Administrative and Program Coordinator

Inside Higher Ed; Gambier (OH); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

100% tuition waivers for children

Health, dental, and vision insurance

TIAA retirement plan

Job summary

A higher education institution in Gambier, Ohio, seeks an Administrative and Program Coordinator to support the COO with administrative duties and manage the employee housing program. Ideal candidates will possess excellent organizational and communication skills, a degree in a related field, and experience in executive administration. Competitive salary, benefits including tuition waivers for children, and an inclusive work environment are offered.

Qualifications

• Bachelor or Associate Degree preferred.
• Experience in higher education or related field.
• Previous experience in executive administration.
• Ability to safeguard highly confidential information and manage multiple projects.

Responsibilities

• Provide comprehensive administrative support to the COO.
• Manage the employee housing program.
• Coordinate travel arrangements for the COO.
• Reconcile purchase card and other business procedures.
• Assist in policy development, project scopes, and coordination with project managers.

Skills

Organization skills

Communication skills

Project management

Spreadsheet management

Adaptability

Education

Bachelor or Associate Degree

Tools

Google Suite

Job description

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Kenyon College is conducting a search for a qualified candidate to fill the position of Administrative and Program Coordinator. The position reports to the Chief Operating Officer (COO), and is responsible for comprehensive administrative support and coordination of the employee housing program. Administrative duties include calendar management, meeting support, daily schedule coordination, logistics support, business operations support, and coordination with the campus operations division and COO direct reports. The employee housing program coordination role includes management of the rental property process, coordination on housing project scopes and schedules, and support for housing policies and processes.

Job no: 493268

Work type: Exempt Staff

Location: Gambier, OH

Essential Functions for Administrative Duties

• Function as a member of the COO’s leadership team, including regular coordination and interaction with COO direct reports and other campus colleagues.
• General receptionist duties: answering telephones, greeting visitors, opening mail, office filing, copying.
• Attend meetings and take action notes for designated committees.
• Order office supplies and manage supplies inventory.
• Coordinate travel arrangements for the COO.
• Reconcile purchase card and other business procedures.
• Prepare reports and exhibits.
• Other duties required for general office support and organization.

Essential Functions for Housing/Special Projects Duties

• Manage the housing inventory and rental status.
• Coordinate the application process and communication with applicants.
• Coordinate the administration of rental agreements and payment procedures with Payroll.
• Assist in the development and implementation of housing policies and procedures.
• Assist in assessment of condition and development of project scopes of work; coordinate with project managers on project status and schedules.
• Coordinate furniture selection and procurement for furnished units.
• Assist in the development of finish standards and expectations.
• Coordinate maintenance responsibilities for housing turnover.
• Serve as the primary contact for potential renters and employees in rental housing.

The Successful Candidate Must

• Safeguard highly confidential information.
• Manage multiple projects simultaneously.
• Establish priorities and use time wisely to accomplish assignments.
• Be highly motivated and very adaptable to change.
• Have outstanding organizational skills.
• Be able to take initiative and be very productive.
• Be proficient in spreadsheet management and the Google Suite.
• Be extremely dependable and able to work as part of a team.
• Have excellent written and oral communication skills.

Working Conditions

The successful candidate must maintain a professional appearance and demeanor in a busy senior level executive’s office and maintain a high level of confidentiality concerning sensitive campus-wide issues and material handled by the office/position on a regular basis. The person in this position will be exposed to a constant flow of senior staff members, faculty, staff, community members and others who wish to interact with the Chief Operating Officer.

Minimum Qualifications

Bachelor or Associate Degree preferred with experience in higher education or in a related field. Previous experience in executive administration or coordination roles is required.

Compensation and Benefits

Salaries at Kenyon are competitive and commensurate with experience. In addition to an attractive salary, Kenyon offers benefits for employees and their family members. Children of employees are eligible for 100% tuition waivers at Kenyon, and through the Great Lakes Colleges Association, children of employees are eligible for 90% tuition waivers at nineteen other of the nation's finest liberal arts colleges.

We also offer health, dental and vision insurance, TIAA retirement, and many other benefits, including provisions for a spouse, families, and domestic partners. Details about benefits as well as conditions of employment are described more fully in our Staff Handbook.

Kenyon is a unique place to live and work. To discover why it should be your next home, click here.

Equal Opportunity Employer

Kenyon College is an equal opportunity employer, and we welcome applications from all qualified individuals. It is the College's policy to evaluate qualified applicants without regard to race, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, physical and/or mental disability, age, religion, medical condition, veteran status, marital status, or any other characteristic protected by institutional policy or state, local, or federal law. Kenyon College has a strong commitment to an inclusive environment that welcomes all voices and perspectives.

Advertised: 11 Dec 2025 Eastern Standard Time

Applications close: Open until filled