Administrative and Operations Coordinator

Ohscent Global INC.; New York (NY); On-site; USD 29,000 - 32,000; Full time

Job summary

Ohscent Global INC. in New York is seeking a detail‑oriented logistics coordinator to manage day‑to‑day supply chain and logistics operations, coordinate customs clearance, and work with 3PL warehouses to ensure timely receiving, storage, and shipping.

You will monitor daily order fulfillment, conduct inventory audits, maintain shipping documents, and communicate with suppliers, carriers, and internal teams to resolve issues, improving accuracy and cost efficiency.

Qualifications

• Bachelor's degree in Logistics, Supply Chain Management, Business Administration or related field.
• 3+ years of experience in logistics, supply chain, operations, or consumer goods preferred.
• Experience with 3PL warehouses, order fulfillment, inventory management, and customs clearance.
• Strong organizational and time-management skills with attention to detail.
• Fluent in English and Korean with strong communication skills.

Responsibilities

• Coordinate day-to-day supply chain and logistics operations for timely movement of goods.
• Manage and coordinate customs clearance processes with brokers and partners.
• Oversee operations with 3PL warehouses including inventory management, receiving, storage, and shipping.
• Monitor daily order fulfillment and ensure accurate processing and on-time shipping.
• Conduct and coordinate inventory audits to maintain records and identify discrepancies.
• Maintain and organize shipping documents, invoices, and inventory records.
• Communicate with suppliers, carriers, warehouse partners, and internal teams to resolve issues.
• Track shipments and inventory movements and provide status updates.
• Assist with general administrative tasks to support smooth operations.
• Identify opportunities to improve efficiency, accuracy, and cost-effectiveness.

Skills

Multilingual English/Korean

Communication skills

Time management

Education

Bachelor's degree in Logistics / SCM / Business Administration

Tools

Excel

Job description

Key Responsibilities.

• Coordinate day-to-day supply chain and logistics operations, ensuring timely and efficient movement of goods..
• Manage and coordinate customs clearance processes, including required documentation and communication with customs brokers and logistics partners..
• Oversee and coordinate operations with third-party logistics (3PL) warehouses, including inventory management, receiving, storage, and shipping..
• Monitor and coordinate daily order fulfillment, ensuring orders are processed accurately and shipped on schedule..
• Conduct and coordinate inventory audits to maintain accurate inventory records and identify discrepancies..
• Maintain and organize operational records, shipping documents, invoices, and inventory-related documentation..
• Communicate with suppliers, carriers, warehouse partners, customs brokers, and internal teams to resolve operational issues..
• Track shipments and inventory movements and provide updates on order and logistics status..
• Assist with general administrative and operational tasks as needed to ensure smooth business operations..
• Identify opportunities to improve operational efficiency, accuracy, and cost-effectiveness.. .

Qualifications.

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field..
• 3+ years of experience in logistics, supply chain, operations, or consumer goods preferred..
• Experience working with 3PL warehouses, order fulfillment, inventory management, and customs clearance preferred..
• Strong organizational and time-management skills with excellent attention to detail..
• Strong communication and problem-solving skills..
• Ability to manage multiple priorities and work effectively in a fast-paced environment..
• Proficiency in Microsoft Office, particularly Excel, and familiarity with inventory or logistics management systems is a plus..
• Fluent in both Korean and English, with strong written and verbal communication skills.

Experience: Not required
Languages: English – Advanced. Korean – Advanced
Employment: Full-time
Schedule: Monday-Friday, 9am-5pm
Salary: $21 – $22 hourly

About Ohscent Global INC.:

A Korea-based fragrance and lifestyle brand established in 2019.