Administrative and Operations Assistant

LIM; New York (NY); Hybrid; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative and Operations Assistant to provide essential support in a dynamic office environment. This role involves managing front desk operations, assisting with student events, and handling various administrative tasks to ensure smooth office operations. The ideal candidate will possess a strong educational background and relevant experience in higher education settings. Join a vibrant team committed to fostering student success and enjoy a range of benefits, including hybrid work schedules and generous paid time off. This is a fantastic opportunity to contribute to a mission-driven organization dedicated to excellence in education.

Benefits

Hybrid Work Schedules

Tuition Remission or Tuition Exchange

6 Weeks of Paid Holidays

Birthday Day Off

2-4 Weeks of Vacation

7 Sick Days Annually

Medical, Dental, Vision Benefits

Employee Assistance Program

401(k) Plan

Qualifications

• Bachelor’s degree strongly preferred.
• 1-3 years’ experience in student support or administrative roles.

Responsibilities

• Provide administrative support to the Office of Career and Internship Services.
• Manage front desk operations and assist with event logistics.
• Support data collection and reporting using Excel.

Skills

MS Word

MS Excel

Adobe Creative Suite

Canva

Statistical Analysis

Interpersonal Skills

Customer Service

Problem-Solving

Education

Bachelor’s Degree

Tools

Handshake

Canvas

Adobe Connect

Job description

Position:Administrative and Operations Assistant

Location: New York, NY

Job Id:534

# of Openings:1

LIM College - The Business of Fashion & Lifestyle is currently seeking candidates for the position of Administrative and Operations Assistant.

GENERAL DESCRIPTION:

Founded in 1939 and located in midtown Manhattan, LIM College is a female-led and owned institution focused on the global business offashion and lifestyle. Offering master’s, bachelor’s and associate degree programs, LIM prepares students for career success via an immersive approach grounded in real-world experience and learning by doing through required internships. LIM College’s commitment to excellence in business education ensures graduates are sought after by a wide range of employers, as evidenced by a Career Outcomes Rate of 96% for the Class of 2022. Alumni excel throughout all areas of fashion and lifestyle and have gone on to work for companies such as Chanel, Gucci, Alexander McQueen, Ross Stores, The Financial Times, Ulta Beauty, Google, Saks Fifth Avenue, Cannabis Creative, and The National Football League.

POSITION PURPOSE

The Administrative and Operations Assistant is responsible for providing overall administrative and operational support to the Office of Career and Internship Services. Duties include, but are not limited to, writing, preparing and processing a variety of forms and reports; administering, and contributing to the office communications for both internal/external constituents and event management. Engaging in daily office operations, such as data entry, facilitating student inquiries, reporting, managing office emails, and providing a presence at the office’s reception desk; assisting with special projects; and performing other job-related duties as assigned.

SALARY RANGE: Full-time; $23.00 - $25.00/Hour

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• Manage front desk operations in the absence of Career Peers, including but not limited to, greeting students, faculty/staff, employers, alumni, and guests to CIS, answering phones, relaying messages, assisting with appointments, and scheduling meetings.
• Handle and direct all incoming inquiries to the office including oversight of the department email.
• Assist in management and coordination of student worker schedules and work projects.
• Assist with logistics for in-person and virtual student events, including open houses, admissions sessions, and panels. Tasks include scheduling, owning the event calendar, updating scripts and presentations, and providing event support, including potential moderation.
• Ensure procurement and purchasing procedures are followed including submission, tracking, and reconciliation and budgets are managed accordingly. Support operations projects and needs, including but not limited to purchasing supplies, maintaining and enhancing office environment, etc.
• Responsible for managing content and email within LIM’s career management system, Handshake, and course management system, Canvas, to deliver results in student and employer participation within programs and increased awareness within the campus.
• Assist in recording, tracking, and reporting on data pertaining to staff activity (e.g., time off requests, appointments completed, etc.), student activity (e.g., Handshake usage), and other important metrics.
• Support the office with the development and design of newsletters, Career Guides/Manuals (i.e., Career Guidebook), posters, handouts, and other marketing collateral, in collaboration with the College Marketing & Communications office, as necessary.
• Assist in the maintenance and updates of the office calendar and other communication avenues, with target information for students, employers, parents, alumni, andLIM faculty/staff, as needed.
• Support the Internship Coordinator with employer outreach, including communication and relationship management, as well as overseeing Handshake administration and job/internship postings.
• Assist all CIS staff with special projects, as needed.
• Participate in assigned Committees, division-wide meetings, and department staff meetings as well as “all hands on deck” events.
• Assist the Career Coaches with tasks such as resume reviews, pitch presentations and basic career coaching, with training provided.
• Support department projects through data collection, reporting, and analysis in Excel, including VLOOKUPs and other functions to organize and interpret data effectively for team initiatives.
• Perform other duties as assigned.

QUALIFICATIONS

EDUCATION/CERTIFICATION:

Bachelor’s degree strongly preferred.

REQUIRED KNOWLEDGE:

Demonstrable ability to work successfully with diverse populations; ability to manage multiple projects simultaneously; a high level of proficiency in the use of MS Word and Excel, and design software, i.e. Adobe Creative Suite and Canva; a high level of proficiency with statistical analysis

Familiarity with career management systems, i.e. Handshake is a plus; and course management systems, i.e. Canvas. Experience working successfully in a higher education setting and event management.

EXPERIENCE REQUIRED:

1-3 years’ experience working in a student support function or administrative support within a higher education or similar setting.

SKILLS/ABILITIES:

Excellent interpersonal and public relations skills. Solid analytical, creative, and problem-solving skills. Strong customer service skills. Ability to work well independently and as part of a team. Experience with Adobe Connect is a plus.

WORK PERKS

Hybrid Work Schedules
College Closed for Summer Fridays
Tuition Remission or Tuition Exchange
6 Weeks of Paid Holidays
Birthday Day to Celebrate your Birthday
2-4 weeks of vacation based on longevity; 7 sick days annually
Medical, Dental, Vision, Employee Assistance, 401