Administrative and HR Manager

University of California, San Francisco; San Francisco (CA); On-site; USD 84,000 - 128,000; Full time

Job summary

The University of California, San Francisco is seeking an experienced Administrative and HR Manager to oversee HR operations and administrative functions within the Ophthalmology department. This full-time role involves managing staff, implementing HR processes, and contributing to strategic planning. Ideal candidates will possess strong communication skills and a Bachelor's degree, along with relevant experience in HR management. The position offers a competitive salary and a commitment to diversity and inclusion.

Qualifications

• At least three years of experience, including one year of supervisory experience.
• Knowledge of HR policies and organizational processes.

Responsibilities

• Manage HR-related actions and processes for staff.
• Supervise faculty administrative support staff and HR Admin Officer.
• Participate in strategic planning and special projects.

Skills

Interpersonal Skills

Communication

Problem-Solving

Customer Service Orientation

Planning

Education

Bachelor's Degree

Tools

Microsoft Suite

Job description

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Job Summary

Uses skills as a seasoned and experienced administrative operations professional to manage, plan, and administer the operations of a small organizational unit with limited scope. Reports to a higher-level administrative operations manager. Performs short- and long-term planning for the organization. Supervises 3-5 staff members. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

Department: Ophthalmology

Full Time | 84956BR

Responsibilities

• Manage HR-related actions and processes for broad staff, NFA, and affiliate populations.
• Administer and review workflows related to departmental administrative functions, focusing on HR operations for non-faculty academics and staff.
• Plan, develop, implement, and administer recruitment, onboarding, renewals, and separation processes in collaboration with HR Shared Services, CAO, and the Director of Academic Affairs.
• Serve as a key HR and administrative resource for staff, NFAs, and departmental leadership.
• Oversee special HR and administrative initiatives.
• Use high-level HR policies and programs to address strategic personnel issues, including contract interpretation, grievances, OPHD investigations, and sensitive matters, referring complex issues to the CAO.
• Supervise faculty administrative support staff and HR Admin Officer.
• Ensure processes are consistent with policy and implemented uniformly across all missions.
• Make recommendations to streamline activities and maximize quality, execution, and productivity.
• Participate in strategic planning and special projects in collaboration with senior staff.

Compensation

Salary range: $84,800 - $127,200 annually. Final salary depends on experience and internal equity. Benefits information: UC Benefits.

Qualifications

Required

• Bachelor's degree in a related area and at least three years of experience, including one year of supervisory/lead experience, or equivalent.
• Knowledge of organizational processes, rules, regulations, and HR policies.
• Strong interpersonal, verbal, and written communication skills.
• Ability to evaluate issues and identify resolutions.
• Customer service orientation and ability to manage multiple priorities.
• Experience in employee supervision.
• Skills in planning, analysis, problem-solving, and confidentiality.
• Ability to work with senior executives on confidential initiatives.
• Manage administrative needs of assigned functions.

Preferred

• HR Certification, Project Management Certification, UCSF Leadership Development Series for Supervisors.
• Knowledge of university-specific applications (AP Recruit, Brass Ring, Advance, Microsoft Suite).

Additional Information

UCSF is committed to diversity, equity, and inclusion, aligning with our PRIDE values. We offer a rewarding career contributing to healthcare worldwide.