Administrative and HR Manager

University of California - San Francisco; San Francisco (CA); On-site; USD 84,000 - 128,000; Full time

Job summary

The University of California, San Francisco seeks an Administrative and HR Manager to oversee operations within the Ophthalmology department. This role involves managing HR processes, supervising staff, and ensuring smooth administrative functions. Candidates should possess strong interpersonal skills and a Bachelor's degree, along with relevant experience in HR and administration.

Qualifications

• 3 years experience with at least one year supervisory experience.
• Working knowledge of HR-related policy and processes.
• Ability to manage administrative academic needs.

Responsibilities

• Manage and administer operations of a small organizational unit.
• Supervise 3-5 staff and oversee HR-related actions.
• Ensure processes are consistent with policy and recommend improvements.

Skills

Interpersonal skills

Problem-solving

Customer service

Critical thinking

Education

Bachelor's degree

Tools

Microsoft Suite

Job description

Administrative and HR Manager

Ophthalmology

Full Time

84956BR

Job Summary

Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small organizational unit with limited scope. Reports to a higher level administrative operations manager. Performs short- and long-term planning for the organization. Will supervise 3-5 staff. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

Responsible for broad scope of Staff, NFA and Affiliate populations with HR-related actions and processes. Administers and reviews work flows for smooth operations as it relates to the department's administrative functions with emphasis on HR operations for the non-faculty academics and staff groups. This position is responsible for planning, developing, implementing, administering, recruitments, onboarding, renewals, and separation processes in consultation and collaboration with Human Resources (HR) Shared Services, CAO, and working closely with the Director of Academic Affairs. Serves as a key administrative and HR resource for staff, NFAs, and departmental leadership. This position holds responsibility for oversight and coordination of any special HR and Administrative initiatives. The incumbent uses high level of skills and knowledge of HR policies and programs to address strategic personnel issues, including contract interpretation, typically referring grievances, OPHD investigations and other high level sensitive matters for non-faculty academics and staff to the CAO. The individual handles all of the above tasks with tact, diplomacy, professionalism and with utmost confidentiality.
Directly supervises the work of the faculty administrative support staff and the HR Admin Officer.. Provides oversight and guidance to ensure a successful collaborative partnership between the academic department and the operations of the clinical enterprise. Ensures processes are consistent with policy, and implemented uniformally across all missions. Makes recommendations for improvements to streamline activities, maximizing quality, execution and productivity. Participates in special projects, and strategic planning through collaboration with senior staff.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $84,800 - $127,200 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The UCSF Department of Ophthalmology is one of the leading ophthalmology departments in clinical care, training, and research nationwide. The department is one of the largest recipients of federal grant funds among peer departments, ranked 2nd in overall National Institutes of Health (NIH) funding in the country.

UCSF's renowned eye care services are located in a state-of-the-art home, the Wayne and Gladys Valley Center for Vision (WGVCV). Located at UCSF's Mission Bay Campus, the center houses the Vision Clinics, where many of UCSF's eye care programs relocated, as well as research and teaching facilities. Ophthalmology conducts its patient care, teaching, research, and public service activities currently at multiple UCSF campuses: Parnassus, Mt. Zion, Veteran's Administration Medical Center (VAMC), San Francisco General Hospital (SFGH), East Bay (BOPC) and Benioff Children's Hospital at Mission Bay and in Oakland. The Department sponsors numerous invited speakers, research seminars, journal clubs, as well as a postdoctoral training program focused on mentorship, networking, and recognition. The UCSF Department of Ophthalmology consists of approximately 300 full time employees including clinical faculty, basic scientists, clinical and research trainees, and administrative staff (including UCSF Health employees).

Required Qualifications

• Bachelor's degree in related area and three years experience with at least one year supervisory/lead experience or equivalent experience / training.
• Working knowledge of the organization's processes and procedures, rules and regulations, with emphasis on HR-related policy, processes and workflows.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.
• Skills to evaluate issues and identify resolutions.
• Strong service orientation with the ability to effectively manage multiple priorities.
• Demonstrated skills in employee supervision
• Superb skills in short term/long term planning, analysis and problem-solving and customer service.
• Ability to work with senior executives on confidential initiatives, projects and other business that requires trust and confidentiality.
• Ability to manage the flow and function of the administrative academic needs of those functions assigned.

Preferred Qualifications

• HR Certification, Project Management Certification, UCSF Leadership Development Series for Supervisors.
• Knowledge of common university-specific computer application programs (AP Recruit, Brass Ring, Advance, Microsoft Suite)

License/Certification

• HR Certification, Project Management Certification, UCSF Leadership Development Series for Supervisors.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

Campus

Job Code and Payroll Title

007374 ADMIN SUPV 1

Job Category

Administrative Support

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Mission Bay (SF)

Work Style

Fully On-Site

Shift

Days

Shift Length

8 Hours

Additional Shift Details

M-F 9 to 6pm