Administrative and Facilities Coordinator

Career Strategies; Burbank (CA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented Coordinator to oversee the smooth operation of office facilities. This role involves managing mail handling, catering coordination, and maintaining supplies to ensure a comfortable working environment. The ideal candidate will possess strong organizational and communication skills, demonstrating the ability to work independently and as part of a team. Join a vibrant workplace where your contributions will enhance the overall employee experience and support various logistical needs. If you thrive in a dynamic setting and enjoy multitasking, this opportunity is perfect for you.

Qualifications

• Proactive individual to manage office facilities and supplies.
• Strong organizational and communication skills required.

Responsibilities

• Ensure smooth operation of office facilities and vendor oversight.
• Coordinate catering and manage meeting logistics efficiently.

Skills

Knowledge of office equipment

Strong written and verbal communication skills

Basic proficiency in Microsoft 365 Applications

Strong organizational skills

Ability to work independently and in a team

Ability to handle basic hand and power tools

Tools

Microsoft 365 Applications

Job description

The Coordinator will ensure the smooth operation of all office facilities, including mail handling, catering coordination, maintenance of office supplies and breakrooms, vendor oversight, space sanitation, and event logistics. This role requires a proactive individual who can manage various tasks efficiently to maintain a comfortable and functional working environment for all employees.

Job Functions
Process incoming, outgoing, and return mail
Catering Setup and Breakdown for meetings and company events
Manage, maintain, and resupply stationery, copier, and coffee station supplies.
Responsible for maintaining breakrooms, including refrigerators and microwaves
Accompany multiple onsite vendors for maintenance
Responsible for conducting sanitation of conference rooms, collaboration spaces, and hot desks
Coordinate and prepare meeting materials and setups as required
Coordination of company events and logistics
Manage and respond to miscellaneous building and staff facility service requests efficiently
Other tasks as assigned


Skills
Knowledge of office equipment (copiers and mailing equipment)
Strong written and verbal communication skills
Basic proficiency to use computers for a variety of tasks using Microsoft 365 Applications (Outlook, Teams, Excel, Word)
Strong organizational skills and time management skills
Ability to work effectively both independently and as part of a team
Ability to handle basic hand and power tools to conduct minor repairs

Equal Opportunity Employer considering qualified applicants in accordance with applicable state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.