Administrative and Development Coordinator

Right to Life of North Central Indiana; Warsaw (IN); On-site; USD 25,000 - 33,000; Part time

Job summary

Right to Life of North Central Indiana is seeking an organized Administrative & Development Coordinator to manage donor activities, events, and day-to-day operations.

Responsibilities include donor processing, event coordination, mailings, and communications support. 30–32 hours per week with occasional evenings and weekends for events; a high school diploma is required and relevant nonprofit experience is welcomed.

Qualifications

• High school diploma or equivalent is required.
• Associate or bachelor’s degree welcomed but not required.
• Experience in administration, nonprofit work, fundraising, development or similar environment.
• Strong written communication, grammar, spelling, and proofreading skills.

Responsibilities

• Process and record financial contributions accurately and confidentially; prepare donation acknowledgments and tax receipts.
• Assist with fundraising appeals, campaigns and donor mailings; help prepare donor reports for leadership.
• Support events, venue logistics, registration and vendor coordination.
• Provide administrative support: calendars, minutes, mailings, filing and general office tasks.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Email

Education

High School Diploma or equivalent

Tools

CRM systems

Donor databases

Job description

Right to Life of North Central Indiana is seeking an organized, dependable, and proactive Administrative & Development Coordinator to help keep our office, donor activities, events, and day-to-day operations running smoothly.

This is an ideal position for someone who enjoys variety, takes pride in staying organized, and likes being the person who helps move projects forward. One day may involve processing donations and communicating with supporters; another may include preparing materials for an upcoming event, coordinating a mailing, updating records, or assisting volunteers.

What You’ll Do

1. Donor & Development Support

• Process and record financial contributions accurately and confidentially.
• Prepare donation acknowledgments, tax receipts, and thank-you correspondence.
• Maintain accurate donor records and mailing lists.
• Assist with fundraising appeals, campaigns, and donor mailings.
• Help prepare donor reports and information for organizational leadership.
• Support donor stewardship activities throughout the year.

2. Events & Community Outreach

• Assist with venue, catering, registration, and other event logistics.
• Maintain inventory of educational and promotional materials.
• Communicate with vendors, volunteers, and community partners.
• Assist with registrations and attendee information.
• Provide administrative and logistical support during major organizational events.

3. Office & Organizational Operations

• Serve as a friendly and professional point of contact for donors, volunteers, community partners, and members of the public.
• Manage calendars and assist with meeting coordination.
• Prepare materials and record minutes for board meetings.
• Maintain office supplies and coordinate routine equipment needs.
• Assist with mailings, correspondence, filing, and other administrative projects.

4. Communications Support

• Proofread newsletters, flyers, mailings, and other communications.
• Gather photos, event information, stories, and other content.
• Coordinate printing and production with outside vendors.
• Help maintain consistency and accuracy across organizational materials.

Experience & Skills

• Previous experience in administration, office coordination, nonprofit work, fundraising, development, or a similar professional environment.
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, and email.
• Experience with—or willingness to learn—donor databases or CRM systems.
• Strong written communication, grammar, spelling, and proofreading skills.
• Experience coordinating events, volunteers, vendors, or projects is helpful.
• Basic familiarity with Canva, Adobe Creative Cloud, and social media is preferred but not required.

A high school diploma or equivalent is required. An associate’s or bachelor’s degree is welcomed but not required; relevant professional experience will also be considered.

Mission Alignment

Because this position represents Right to Life of North Central Indiana and interacts regularly with supporters and community partners, candidates should understand and be comfortable supporting the organization’s pro-life mission and values.

Schedule:

30–32 hours per week, Monday through Thursday. Occasional evening and weekend work is required as needed for events and programming.

Compensation:

Hourly