Administrative and Communications Assistant

Union University; Memphis, Northern (TN, KY); Hybrid; USD 40,000 - 52,000; Full time

Job summary

Union University in Memphis seeks an Administrative and Communications Assistant to support the Dean, MCUTS Program Coordinator, and Directors. The role blends administrative duties with content creation to ensure clear, branded communications.

The ideal candidate will have strong writing/editing skills, proficiency in Microsoft Office and social media tools, and experience in planning events and coordinating with campus units.

Qualifications

• Graduation from an accredited college or university with an associate or bachelor’s degree in a related field and three (3) or more years of relevant experience.
• Highly organized with strong writing, editing, and proofreading skills and ability to manage multiple projects with minimal supervision.
• Proficiency in Microsoft Office, graphic design software, and social media platforms.

Responsibilities

• General administrative support of the Dean, Program Coordinator, and Program Directors.
• Organize and execute basic processes and functions, including data collection and entry on attendance, book loans, and degree audits.
• Manage communication with students, alumni, and constituents.
• Assist in drafting, editing, and proofreading communications such as emails, newsletters, announcements, and promotional materials.
• Create content for social media platforms, website updates, and digital campaigns in alignment with University branding and policies; coordinate with UUC on social media and website updates.
• Monitor social media and digital engagement and report basic analytics.
• Coordinate with Dean and Program Directors to promote MCUTS events through event communications, invitations, signage, and follow-up communication.
• Perform basic graphic design tasks using Canva or Adobe products.
• Maintain organized records of communications, templates, and media assets.
• Assist Program Coordinator in student advising and registrar processes.
• Conduct administration for adjunct instructor personnel paperwork.
• Run reports and undertake analysis projects as directed by the Dean and Program Coordinator.
• Manage inventory of books through loaning to students and ordering new sets as needed.
• Assist in planning and organizing meetings and special events including New Student Orientation, Student Appreciation Week, Graduation Banquet, and other events.
• Perform other administrative and communications-related duties as assigned.

Skills

Writing

Editing

Proofreading

Data entry

Social media

Graphic design

MS Office

Education

Associate or Bachelor's degree in related field

Tools

Canva

Adobe Creative Suite

Microsoft Office

Job description

Administrative and Communications Assistant

Position Title Administrative and Communications Assistant

Position Number

Position Number S003PD

Branch

Branch Memphis College of Urban & Theological Studies(BR)

Division

Division Memphis College of Urban & Theological Studies (DIV)

Department

Department Memphis College of Urban & Theological Studies

Location

FLSA

FLSA Exempt

Job Summary

This position provides essential support to the Dean for the Memphis College of Urban & Theological Studies ( MCUTS ), Program Coordinator, and Program Directors to ensure efficient operations with the organization. This position combines administrative responsibilities with communication tasks to create, manage, and distribute content that is clear, consistent, and aligned with the organization’s mission and goals.

About Union University

Founded in 1823, Union University is a private, coeducational liberal arts-based university offering bachelor’s, master’s, and doctoral degrees, with a total enrollment of about 2,600. The main campus is located in Jackson, Tenn., with additional campuses in Memphis and Hendersonville. A national leader among colleges and universities in promoting a Christian worldview and a Christ-centered approach to education, Union is consistently ranked among the nation’s premier Christian universities.

• General administrative support of the Dean, Program Coordinator, and Program Directors.


• Organize and execute basic processes and functions, specifically to include data collection and entry on attendance, book loans, and degree audits.


• Manage communication with students, alumni, and constituents.


• Assist in drafting, editing, and proofreading communications such as emails, newsletters, announcements, and promotional materials.


• Create content for social media platforms, website updates, and digital campaigns in alignment with University branding and policies. Coordinate with Office of University Communication ( UUC ) on social media and website updates.


• Monitor social media and digital engagement and report basic analytics.


• Coordinate with Dean and Program Directors to gather information and promote MCUTS events or initiatives through event communications, invitations, signage, and follow-up communication.


• Perform basic graphic design tasks using tools such as Canva or Adobe products.


• Maintain organized records of communications, templates, and media assets.


• Assist Program Coordinator in student advising and registrar processes.


• Conduct administration for adjunct instructor personnel paperwork.


• Run reports and undertake analysis projects as directed by the Dean and Program Coordinator.


• Manage inventory of books through loaning to students and ordering new sets as needed.


• Assist in planning and organizing meetings and special events including New Student Orientation, Student Appreciation Week, Graduation Banquet, and other special events.


• Perform other administrative and communications-related duties as assigned.

Other Job Duties

Required Qualifications

Graduation from an accredited college or university with an associate or bachelor’s degree in a related field and three (3) or more years of relevant experience. The successful candidate for this position must be highly organized with strong writing, editing, and proofreading skills and able to handle multiple projects in a dynamic college environment, including the ability to prioritize assignments and effectively manage time with minimum supervision. The successful candidate must demonstrate proficiency in the use of Microsoft Office software applications, graphic design software, and social media platforms.

Preferred Qualifications

Preference will be given to applicants with previous experience in administrative and communications roles, especially in education organizations.

Required fields are indicated with an asterisk (*).