ADMINISTRATIVE ANALYST III - OB/GYN ADMINISTRATION

Cook-County-Health-; Chicago (IL); On-site; USD 44,000 - 54,000; Full time

Job summary

Cook County Government is seeking an Administrative Analyst III for OB/GYN Administration. The role provides high-level analytical and administrative support to department functions, including personnel management, budget analysis, purchasing, data collection and reporting.

This exempt position requires 7+ years of senior administrative experience, plus supervisory experience and strong MS Office skills. It involves coordinating budgets, timekeeping, and special projects within a unionized

Qualifications

• High School Diploma and 7+ years of senior admin experience.
• 3+ years of supervisory experience.
• Experience with budget management/analysis.
• Experience leading projects and generating department reports.
• Strong communication across all levels of the organization.
• Advanced Microsoft Office proficiency.

Responsibilities

• Schedules interviews and onboarding processes; tracks vacancy status.
• Conducts department-level orientation and training; ensures staff competency.
• Monitors compliance with mandatory requirements for staff and providers.
• May supervise other support staff as applicable.
• Oversee timekeeping, attendance, and benefit time-off records; coordinate with payroll.
• Assist leadership with department budgets and financial planning.
• Initiates and monitors purchasing and payment processes; maintains records.
• Collects, analyzes, and reports data to support quality and operations.
• Coordinates meetings; prepares agendas and minutes; maintains filing.
• Troubleshoots IT/system issues with the IT department.

Skills

Budget analysis

Leadership/ supervision

Data collection & reporting

Communication

Microsoft Office

Education

High School Diploma

Tools

Payroll systems

Job description

Job Description - ADMINISTRATIVE ANALYST III - OB/GYN ADMINISTRATION (00139802)

Job Description

ADMINISTRATIVE ANALYST III - OB/GYN ADMINISTRATION

Job Number

00139802

Job Posting

Oct 29, 2026, 6:31:27 PM

Closing Date

Nov 13, 2026, 5:59:00 AM

Full-time Shift Start Time : 8:30 A.M. Shift End Time : 4:30 P.M.

Collective Bargaining Unit

RWDSU Local 200 Admin Assistants BHS Posting Salary : $48.769

Organization

Health and Hospital Systems

PLEASE BE ADVISED that this position is covered by the collective bargaining agreement between Cook County and the Retail, Wholesale and Department Store Union Local 200 (RWDSU – 200) . Pursuant to the collective bargaining agreement, Cook County will exhaust internal eligible applicants prior to considering external applicants. Cook County is assembling a list of qualified candidates for this position that will be considered should the position not be filled with internal eligible applicants.

Department: OB/GYN Administration

Shift: 8:30 A.M. TO 4:30 P.M.

Salary is commensurate with years of experience indicated at time of application submittal. Experience not disclosed or documented at the time of application will not be considered for initial step placement.

Job Summary

RWDSU LOCAL 200

The Administrative Analyst III will perform a wide variety of professional analytical and administrative duties in support of department functions, operations, and programs. The typical duties will consist of, but not limited to, personnel management/processing, assisting with budget management/analysis, purchase order and payment processing, data collection, analysis, interpretation and reporting, initiation of special projects and other specialized functions, and coordination of assigned activities with other departments, divisions, outside agencies, and the general public.

This position is exempt from Career Service under the CCH Personnel Rules.

Typical Duties

• Schedules interviews, initiates hiring, credentialing/re-credentialing and employment exit processes and monitors progress on an ongoing basis. Tracks the vacancy status of positions assigned to the department.
• Conducts department/division-level orientation and routine training. Ensures staff are trained to use systems/applications relevant to job functions. Evaluates competency on an on-going basis.
• Monitors compliance with all CCHHS mandatory requirements for employed staff members and voluntary providers within the department/division.
• May directly supervise other support staff members as applicable.
• Oversee timekeeping functions, verifies attendance records, maintains employee benefit time-off request records; consults with supervisor regarding time and attendance discrepancies; Troubleshoots payment/benefit time errors with payroll department.
• Assists leadership with development and management of department/division budgets.
• Initiates, coordinates and monitors purchasing and payment processes for goods and professional services with supply chain management and financial operations staff. Maintains purchasing and payment records in electronic and/or paper files.
• Collects, analyzes and interprets data and produces management reports (utilizing current software and/or applications) to support the department’s/division’s quality plan and operational needs.
• Coordinates department/division meetings, prepares agendas and minutes; creates and maintains meeting documentation in electronic and/or paper files.
• Works with Information Technology department to troubleshoot system and/or application problems.
• Collects material to review, investigate and resolve patient and employee complaints in conjunction with other relevant CCHstaff.
• Develops and maintains positive relationships with coworkers, patients and visitors.
• Serves as backup for other higher level administrative support staff.
• Manages and/or participates in special projects.
• Performs other duties as assigned.

Minimum Qualifications

High School Diploma (Must provide proof at time of interview) and a minimum of seven (7) years high-level administrative experience supporting a department head or a senior leader (Must provide official transcripts at time of interview) and a minimum of three (3) years high-level administrative experience supporting a department head or a senior leader is required

One (1) year of experience as a supervisor or manager is required

Prior experience assisting with budget management/analysis is required

Prior experience leading projects and creating, gathering and tracking departmental reports is required

Prior experience communicating with all levels of the organization is required

Must be able to meet the Intermediate proficiency level using Microsoft Office (Word, Excel, PowerPoint) is required (MS Office testing will be administered, 70% minimum proficiency rate is required)

Must be able to work in the evenings and on the weekends, when and as needed is required

Preferred Qualifications

• Prior experience as a supervisor or manager in a unionized environment is preferred
• Prior work experience in an academic healthcare organization is preferred
• Prior work experience in medical education or professional development is preferred

Knowledge, Skills, Abilities and Other Characteristics

• Working knowledge of payroll processing and time keeping methods
• Demonstrate the ability to maintain an organized electronic and paper filing system
• Excellent verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups
• Strong customer service and empathy skills
• Demonstrates good computer and typingskills