ADMINISTRATIVE ASSISTANT III - MEDICAL EDUCATION ADMINISTRATION

Cook County Government; Chicago (IL); Presencial; USD 36.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental, and Vision Coverage

Pension Plan

Paid Holidays

Descripción de la vacante

Cook County Government in Chicago is seeking an Administrative Assistant III for the Medical Education Administration unit. The role provides staff support to the Health Center and Department Leadership, handling calendars, meetings, and front-desk duties.

You will manage budgets, onboarding, credentialing, and communications, with a focus on accuracy and timely responses. The position offers an 8:00 AM–4:00 PM shift and union-based pay, with salary commensurate with experience.

Formación

• Three years of administrative support experience required.
• One year of scheduling, records management, and basic email handling required.
• MS Office applications including Excel, Word and PowerPoint proficiency (70% on tests).

Responsabilidades

• Maintain documents related to compliance with legal and regulatory bodies and the operation of the department.
• Distribute updated policies, procedures, and directives to all departmental services.
• Orient new hires to time/attendance requirements and departmental expectations.
• Assist in planning and maintaining the department budget and staffing.
• Prepare documents related to hiring and onboarding processes.
• Complete purchase requisitions and equipment/reimbursement documents.
• Adhere to confidentiality policies regarding patient care and sensitive activities.
• Prioritize work and meet target dates; handle clerical duties and communications.
• Perform payroll-related tasks and monitor attendance records.
• Maintain a department time/attendance database and manage supplies.

Conocimientos

Administrative support

Scheduling

Email management

MS Office proficiency

Educación

High School diploma or GED

Herramientas

Microsoft Word

Microsoft Excel

PowerPoint

Office suite

Descripción del empleo

Job Description - ADMINISTRATIVE ASSISTANT III - MEDICAL EDUCATION ADMINISTRATION (00139790)

Job Description

ADMINISTRATIVE ASSISTANT III - MEDICAL EDUCATION ADMINISTRATION

Job Number

00139790

Job Posting

Oct 28, 2026, 4:15:40 PM

Closing Date

Nov 12, 2026, 5:59:00 AM

Full-time Shift Start Time : 8:00 A.M. Shift End Time : 4:00 P.M.

Collective Bargaining Unit : RWDSU Local 200 Admin Assistants BHS Posting Salary : $32.051 HOURLY

Organization

Health and Hospital Systems

PLEASE BE ADVISED that this position is covered by the collective bargaining agreement between Cook County and the Retail, Wholesale and Department Store Union Local 200 (RWDSU – 200). Pursuant to the collective bargaining agreement, Cook County will exhaust internal eligible applicants prior to considering external applicants. Cook County is assembling a list of qualified candidates for this position that will be considered should the position not be filled with internal eligible applicants.

DEPARTMENT: MEDICAL EDUCATION ADMINISTRATION

SHIFT: 8:00AM - 4:00PM

POSTING SALARY: $32.051

Salary is commensurate with years of experience indicated at time of application submittal. Experience not disclosed or documented at the time of application will not be considered for initial step placement.

JOB SUMMARY RWDSU LOCAL 200

The Administrative Assistant III will serve a pivotal role providing staff support to both primarily the Health Center and the Department Leadership Team and provide support on a daily basis for Patient Satisfaction initiatives. This position will perform the following on a daily basis: schedule and organize meetings, conferences and presentations; manage calendars; act as receptionist; address departmental communication by responding to inquiries via email and phone; prepare simple correspondence; update budgets and review expense reports; maintain inventory; update and maintain department records; assist with onboarding new personnel; monitor the credentialing process; liaise with other departments and personnel; and performs all other related duties as assigned

Typical Duties

Maintains documents related to compliance with legal and regulatory bodies and the operation of the department.

Distributes copies of current and updated policies procedures, protocols, interagency agreements and directives to all departmental services.

Orients new hires to time and attendance requirements and departmental expectations.

Assists in planning and maintaining the department budget and staffing.

Prepares documents related to the hiring process, including Requests to Hire, and candidate packets.

Completes purchase requisitions and any other documents needed for equipment and reimbursements.

Adheres to the Cook County Health & Hospitals System (CCHHS) and departmental confidentiality policies related to patient care and sensitive activities, including personnel related actions.

Determines priority of work as assigned and completes assignments by intended target dates.

Completes clerical duties including answering the telephone, responding to correspondence, sorting and distributing the mail, filing, typing, and other clerical responsibilities as assigned.

Performs payroll functions for department, including the completion of payroll correction forms and maintenance of leave documents, monitors time and attendance.

Maintains a database to monitor time and attendance, including tardiness, dock time, FMLA use and missing punches for every department employee and contractor.

Submits requests for the repair and maintenance of office equipment for the department; maintains a par stock of supplies for the department.

Performs other duties as assigned.

MINIMUM QUALIFICATIONS

• High School diploma or GED is required (Must provide proof at time of interview)
• A minimum of three (3) years of prior experience providing administrative support to a department or a member of management is required
• A minimum of one (1) year of experience with one or more the following activities: scheduling events with multiple participants, updating records and reports, and experience responding to basic e-mail communications is required
• Intermediate experience in Microsoft Office applications including Excel, Word, and PowerPoint (MS Office testing will be administered, 70% minimum proficiency rate is required.)

MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING.

KNOWLEDGE, SKILLS AND ABILITIES

Intermediate knowledge of Microsoft Office

Knowledge of departmental and hospital policies/procedures

Excellent verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups

Strong customer service and empathy skills

Demonstrates good computer and typing skills

Demonstrate good phone and email etiquette skills with strong response times

Demonstrate analytical and organizational, problem-solving, critical thinking, and conflict management/resolution skills

Demonstrate attention to detail, accuracy and precision

Ability to prioritize, plan, and organize projects and tasks

Ability to multi-task and meet deadlines in a fast paced and stressful environment

Ability to adhere to department policies and standards utilizing best practices

Ability to maintain a professional demeanor and composure when challenged

Ability to function autonomously and as a team member in a multidisciplinary team

Physical and Environmental Demands

This position is functioning within a healthcare environment. The incumbent is responsible for adherence to all hospital and department specific safety requirements. This includes but is not limited to the following policies and procedures: complying with Personal Protective Equipment requirements, hand washing and sanitizing practices, complying with department specific engineering and work practice controls and any other work area safety precautions as specified by hospital wide policy and departmental procedures.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the personnel so classified.

For purposes of the American with Disabilities Act, "Typical Duties" are essential job functions.

VETERAN PREFERENCE PLEASE READ

When applying for employment with the Cook County Health & Hospital System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service

To Take advantage of the preference a Veteranmust:

• Meet minimum qualifications for the position
• Identify self as a Veteran on the employment application by answering "Yes" to the question, "Are you a Military Veteran?"
• A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing. If items are not attached, you will not be eligible for Veteran Preference

OR

A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing. If items are not attached, you will not be eligible for Veteran Preference

VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW

BENEFITS PACKAGE

• Medical, Dental, and Vision Coverage
• Basic Term Life Insurance
• Pension Plan
• Deferred Compensation Program
• Paid Holidays, Vacation, and Sick Time
• You may also qualify for the Public Service Loan Forgiveness Program (PSLF)

Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.