ADMINISTRATIVE ANALYST III - HOSPITAL MEDICINE

Cook-County-Health-; Chicago (IL); On-site; USD 44,000 - 54,000; Full time

Job summary

Cook County Government seeks an Administrative Analyst III for Hospital Medicine in Chicago. This exempt role supports department functions with personnel management, budget analysis, and data reporting.

The position requires navigating union guidelines, coordinating with multiple stakeholders, and ensuring compliance with internal rules. Evening/weekend availability may be needed; salary is commensurate with experience under the RWDSU Local 200 agreement.

Qualifications

• Bachelor's degree or equivalent plus 3 years senior admin experience; or 7+ years senior admin experience with high school diploma.
• One year of supervisory/managerial experience is required.
• Experience with budget management/analysis is required.
• Experience leading projects and producing department reports is required.
• Ability to communicate effectively with all levels of the organization; MS Office proficiency (70%+ on tests) is required.

Responsibilities

• Schedules interviews and hiring activities; tracks vacancy status.
• Conducts orientation and routine training; ensures staff can use required systems.
• Monitors timekeeping, attendance, and leave records; coordinates with payroll.
• Oversees budgeting and financial management for the department.
• Manages purchasing/payment processes and maintains records.
• Collects and analyzes data to produce management reports for the quality plan.
• Coordinates meetings, prepares agendas/minutes, and maintains documentation.
• Troubleshoots system issues with Information Technology; supports special projects.
• Handles patient and employee complaints in collaboration with involved staff.
• Maintains professional relationships and may back up other administrative staff.

Skills

Budget management

Supervisory experience

Data analysis

Communication

Time management

Project coordination

Education

Bachelor's degree in a relevant field

High School Diploma with 7+ years experience

Tools

Microsoft Office

Job description

Administrative Analyst III - Hospital Medicine (Job Number: 00139733)

Job Posting: Oct 28, 2026, 2:09:36 PM

Closing Date: Nov 12, 2026, 5:59:00 AM

Full-time Shift Start Time: 8:00 A.M. Shift End Time: 4:00 P.M.

Collective Bargaining Unit: RWDSU Local 200 Admin Assistants BHS Posting Salary: $48.769

Organization: Health and Hospital Systems

PLEASE BE ADVISED that this position is covered by the collective bargaining agreement between Cook County and the Retail, Wholesale and Department Store Union Local 200 (RWDSU – 200). Pursuant to the collective bargaining agreement, Cook County will exhaust internal eligible applicants prior to considering external applicants. Cook County is assembling a list of qualified candidates for this position that will be considered should the position not be filled with internal eligible applicants.

Shift: 8:00 A.M. TO 4:00 P.M.

Salary is commensurate with years of experience indicated at time of application submittal. Experience not disclosed or documented at the time of application will not be considered for initial step placement.

Job Summary

RWDSU LOCAL 200

The Administrative Analyst III will perform a wide variety of professional analytical and administrative duties in support of department functions, operations, and programs. The typical duties will consist of, but not limited to, personnel management/processing, assisting with budget management/analysis, purchase order and payment processing, data collection, analysis, interpretation and reporting, initiation of special projects and other specialized functions, and coordination of assigned activities with other departments, divisions, outside agencies, and the general public.

This position is exempt from Career Service under the CCH Personnel Rules.

Typical Duties

• Schedules interviews, initiates hiring, credentialing/re-credentialing and employment exit processes and monitors progress on an ongoing basis. Tracks the vacancy status of positions assigned to the department.
• Conducts department/division-level orientation and routine training. Ensures staff are trained to use systems/applications relevant to job functions. Evaluates competency on an on-going basis.
• Monitors compliance with all CCHHS mandatory requirements for employed staff members and voluntary providers within the department/division.
• May directly supervise other support staff members as applicable.
• Oversee timekeeping functions, verifies attendance records, maintains employee benefit time-off request records; consults with supervisor regarding time and attendance discrepancies; Troubleshoots payment/benefit time errors with payroll department.
• Assists leadership with development and management of department/division budgets.
• Initiates, coordinates and monitors purchasing and payment processes for goods and professional services with supply chain management and financial operations staff. Maintains purchasing and payment records in electronic and/or paper files.
• Collects, analyzes and interprets data and produces management reports (utilizing current software and/or applications) to support the department’s/division’s quality plan and operational needs.
• Coordinates department/division meetings, prepares agendas and minutes; creates and maintains meeting documentation in electronic and/or paper files.
• Works with Information Technology department to troubleshoot system and/or application problems.
• Collects material to review, investigate and resolve patient and employee complaints in conjunction with other relevant CCH staff.
• Develops and maintains positive relationships with coworkers, patients and visitors.
• Serves as backup for other higher level administrative support staff.
• Manages and/or participates in special projects.
• Performs other duties as assigned.

Minimum Qualifications

• High School Diploma (Must provide proof at time of interview) and a minimum of seven (7) years high-level administrative experience supporting a department head or a senior leader OR Bachelor's degree from an accredited college or university (Must provide official transcripts at time of interview) and a minimum of three (3) years high-level administrative experience supporting a department head or a senior leader is required
• One (1) year of experience as a supervisor or manager is required
• Prior experience assisting with budget management/analysis is required
• Prior experience leading projects and creating, gathering and tracking departmental reports is required
• Prior experience communicating with all levels of the organization is required
• Must be able to meet the Intermediate proficiency level using Microsoft Office (Word, Excel, PowerPoint) is required (MS Office testing will be administered, 70% minimum proficiency rate is required)
• Must be able to work in the evenings and on the weekends, when and as needed is required

Preferred Qualifications

• Prior experience as a supervisor or manager in a unionized environment is preferred
• Prior work experience in an academic healthcare organization is preferred
• Prior work experience in medical education or professional development is preferred

Knowledge, Skills, Abilities and Other Characteristics

• Working knowledge of payroll processing and time keeping methods
• Demonstrate the ability to maintain an organized electronic and paper filing system
• Excellent verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups
• Strong customer service and empathy skills
• Demonstrates good computer and typing skills.
• Demonstrate good phone and email etiquette skills with strong response times
• Demonstrate analytical and organizational, problem-solving, critical thinking, time management and conflict resolution skills
• Demonstrate management and leadership skills
• Strong mathematical and statistical skills for generating reports
• Demonstrate attention to detail, accuracy and precision.
• Ability to utilize standard office equipment
• Ability to work at the Intermediate proficiency level using Microsoft Office
• Ability to prioritize, plan, and organize projects and tasks.
• Ability to multi-task and meet deadlines in a fast paced and stressful environment
• Ability to adhere to department policies and standards utilizing best practices.
• Ability to maintain a professional demeanor and composure when challenged.
• This position occasionally requires various types of physical exertion including but not limited to bending, lifting, pushing, prolonged standing, and/or moving light to medium weight.

Physical and Environmental Demands

This position is functioning within a healthcare environment. The incumbent is responsible for adherence to all hospital and department specific safety requirements. This includes but is not limited to the following policies and procedures: complying with Personal Protective Equipment requirements, hand washing and sanitizing practices, complying with department specific engineering and work practice controls and any other work area safety precautions as specified by hospital wide policy and departmental procedures.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the personnel so classified.

For purposes of the American with Disabilities Act, “Typical Duties” are essential job functions.

VETERAN PREFERENCE PLEASE READ

When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service.

To take advantage of this preference a Veteran must:

• Meet the minimum qualifications for the position.
• Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, "Are you a Military Veteran?"
• Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11).

Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable

OR

A copy of a valid State ID Card or Driver’s License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.

If items are not attached, you will not be eligible for Veteran Preference

VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER’S LICENSE AT TIME OF INTERVIEW.

Benefits Package

• Medical, Dental, and Vision Coverage
• Basic Term Life Insurance
• Pension Plan
• Deferred Compensation Program
• Paid Holidays, Vacation, and Sick Time
• You may also qualify for the Public Service Loan Forgiveness Program (PSLF)

Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.

*Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.

*CCHHS is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.

COOK COUNTY GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER

If you have an issue completing your application, please call Taleo Support at 312-864-0430.