Administrative Analyst I

City of Minneapolis; Minneapolis (MN); Hybrid; USD 55,000 - 85,000; Full time

Job summary

The City of Minneapolis seeks a capable administrator to support the Finance & Property Services department. The role covers coordinating process improvements, maintaining contracts and payment records, and producing reports from multiple sources for procurement units.

This position offers a hybrid work arrangement with some days remote and some in-office, and does not sponsor work visas. Candidates should have a Bachelor's degree in a related field and strong data, records management and

Qualifications

• Bachelor's degree in a related field required.
• Equivalency may be considered with related education and experience.
• No minimum experience required.

Responsibilities

• Run reports from multiple sources to analyze data for Procurement and respond to public data requests for contracts and purchase records.
• Perform technical work with webpage programs (T4, SharePoint) and department software.
• Coordinate registrations and use P-Card for payments; assist in employee engagement, event planning and office management.
• Provide technical and clerical support on projects by delivering information, reviews, project plan details and budgets.
• Design and maintain organization systems for records, correspondence, and documents.
• Develop and improve department records, contracts and productivity of administrative procedures.

Skills

Computers & data systems

Analytical thinking

Written & verbal communication

Attention to detail

Prioritization & time management

Records management knowledge

Education

Bachelor's degree in Business Administration, Economics, Computer Science or related field

Tools

SharePoint

T4 Web programs

Job description

Position Description

This position is restricted to current City of Minneapolis employees only.

Perform administrative and technical work across the Finance & Property Services department. Coordinate process improvement for departmental operational procedures, and assist with maintenance of department records, contracts, and payment processing.

Work Location: This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.

The City of Minneapolis does not sponsor applicants for work visas.

Job Duties and Responsibilities

• Run various reports from multiple sources, to anayze data needed by various units within Procurement as well as respond to public data requests for contracts and purchase records.
• Perform technical work with webpage programs (T4, Sharepoint) and other department specific software.
• Coordinate the department needs for registrations, etc. using the P-Card for payments. Coordinate and assist in department activities, such as employee engagement, event planning and general office management.
• Provide technical and clerical assistance to units within Procurement on projects by providing information, preparing reviews, project plan details and budgets.
• Design and maintain organizational systems for record keeping, correspondence, and general documents.
• Design and assist development control and maintenance of department records, contracts and improving productivity and administrative procedures.

Working Conditions: Normal office environment

Required Qualifications

Minimum Education: Bachelor's Degree in Business Administration, Economics, Computer Science or related field.

Minimum Experience: None required.

Equivalency: An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Selection Process: The selection process will consist of one or more of the following steps: a rating of relevant education and experience (70%) and Desired Competencies (30%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check: The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Union Representation: This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association. For more information on the terms and conditions of this agreement please visit: Professional Employees - City of Minneapolis

Eligible List Statement: The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established.

Interview Selection: The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills and Abilities

• Knowledge of computers, software packages and data processing systems.
• Knowledge of the functions of the assigned department.
• Good creative and analytical skills.
• Excellent oral and written communication skills.
• High attention to detail.
• Ability to prioritize tasks and deadlines.
• Knowledge of records retention and records management.

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity employer.