Supervisor Project Coordinator

City of Minneapolis; Minneapolis (MN); Hybrid; USD 85,000 - 115,000; Full time

Job summary

The City of Minneapolis seeks a supervisor in the Finance & Property Services Department to lead major projects, supervise staff, and oversee budgets, contracts, and grant activities.

The role offers hybrid work arrangements with some days remote and some in-office. Eligible applicants should expect a rigorous selection process and background checks as part of employment.

Qualifications

• Bachelor's Degree in related discipline or equivalent.
• Three years performing duties similar to those described above.
• Equivalency: An equivalent combination of education and experience closely related to the duties of the position may be considered.
• Selection process includes a rating of education and experience to determine eligibility.

Responsibilities

• Represent the project/program on multi-department or inter-agency task forces and committees.
• Coordinate partnership activities with external and internal stakeholders to achieve project goals.
• Supervise planning, development, and implementation of programs including standards, regulations, and appraisal systems.
• Provide leadership in development and delivery of outreach and educational programs and materials.
• Hire, train, supervise, review and evaluate staff.
• Manage financial functions related to large-scale billings and revenue intake.

Skills

Public administration

Supervisory techniques

Microsoft Office

ELMS

Proposal writing

Regulations reading

Analytical skills

Verbal communication

Budget development

Education

Bachelor's Degree

Tools

ELMS

Databases

Microsoft Office

Job description

Position Description

This position is restricted to current City of Minneapolis employees within the Finance & Property Services Department Act as a supervisor in the development and administration of major projects or programs.

Work Location: This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.

The City of Minneapolis does not sponsor applicants for work visas.

Job Duties and Responsibilities

1. Represent the project/program on multi-department or inter-agency task forces, committees, and related organizations.
2. Coordinate partnership activities with both external and internal stakeholders that help achieve the goals of the project or program.
3. Supervise planning, development, and implementation of programs including development of standards, regulations and appraisal systems.
4. Provide leadership in development and delivery of outreach and educational programs and materials.
5. Hire, train, supervise, review and evaluate the work of Staff.
6. Manage financial functions related to large scale billings and intake of revenue.
7. Prepare and make presentations to groups, citizens, elected officials, staff, and act as a liaison regarding project/program activities.
8. Supervise and participate in developing proposals, revision to rules, regulations, ordinances, and other formal documentation for the review and approval of elected officials, and other governing bodies.
9. Provide staff supervision ensuring quality and efficiency of work efforts.
10. Develop and administer budgets and contracts.
11. Manage operational activities of the program or project, including record keeping, computer applications, grantor reporting, etc.
12. Participate in and supervise others engaged in grant seeking and grant proposal development.
13. Manage and maintain formal monitoring systems to ensure compliance with standards.
14. Oversee the collection and organization of information for reports, case studies, and other documentation related to the project or program managed.
15. Manage financial functions related to large scale billings and intake of revenue in the form of credit card, cash or check.
16. Ensure compliance of city and state retention requirements for all documents related to the programs managed by the position.
17. Create and maintain standard operating procedures for all business lines within the section.
18. Participate in Public Health Emergency Preparedness planning, training and response as needed when assigned to the Health and Family Support Department.

Required Qualifications

Minimum Education: Bachelor's Degree in related discipline or equivalent.

Minimum Experience: Three years performing duties similar to those described above.

Equivalency: An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Selection Process The selection process will consist of one or more of the following steps: a rating of relevant education and experience 100%. It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score 70% on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Union Representation This position is not represented by a collective bargaining agreement. Please see the Civil Service Rules for the terms and conditions of employment.

Eligible List Statement The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established.

Interview Selection The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills and Abilities

1. Good knowledge of public administration.
2. Knowledge of supervisory techniques and the ability to effectively delegate work.
3. Knowledge and ability to work with modern software (Microsoft Office, Electronic Land Management Systems ELMS, and other databases.
4. Developed writing skills and knowledge of contract and grant proposal preparation.
5. Ability to read and interpret official specifications, regulations, ordinances, etc.
6. Good analytical skills.
7. Strong verbal communication skills.
8. Knowledge of budget development and management.

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity employer.