Administrative Analyst

Chesterfield County; Virginia; On-site; USD 60,000 - 85,000; Full time

Job summary

Chesterfield Public Library in Virginia seeks an Administrative Analyst to support budgeting, accounting, grants, procurement, and special projects. The role provides high-level, confidential support to executive management within a library administration setting.

You will assist with contract administration, financial reporting, and data analysis to guide resource allocation and policy improvements across library operations.

Qualifications

• Bachelor's degree in business or public administration, accounting, finance or related field.
• Two years of professional-level administrative, analytical or operational support experience.
• Experience in budget development, monitoring and forecasting preferred.

Responsibilities

• Support budgeting, accounting, grants, procurement and special projects.
• Prepare detailed reports, budgets and financial summaries.
• Audit invoices and ensure compliance with county financial policies.
• Assist with annual budget requests, forecasting and strategic alignment.
• Provide confidential support to executive management.

Skills

Budgeting

Financial policies

Data analysis

Communication

Team collaboration

Attention to detail

Public administration knowledge

Education

Bachelor's degree in Business or Public Administration

Tools

Excel

Budgeting systems

ERP tools

Databases

Job description

Minimum Qualifications

MINIMUM EDUCATION AND EXPERIENCE:

Successful candidate will possess a bachelor's degree in business or public administration, accounting, finance or a related field; two years of experience in providing professional-level administrative, analytical and/or operational support in the assigned area of responsibility (preferably budget development, monitoring and forecasting); or an equivalent combination of training and experience.

Knowledge, Skills, And Abilities

• Ability to interpret financial policies and streamline financial processes: Working knowledge of the policies, principles and standards of public administration, generally accepted accounting principles, budgeting, and procurement.
• Ability to create and manage budgets accurately and efficiently. Ability to analyze financial data, identify trends, and interpret findings.
• Skilled with spreadsheets (Excel), budgeting systems, ERP tools, and databases.
• Ability to work in a fast-paced environment while paying attention to detail, ability to maintain accuracy under pressure.
• Ability to work independently or as a key part of a team.
• Ability to establish and maintain cooperative and effective working relationships. Ability to develop and maintain effective working relationships with internal and external customers.
• Proven organizational and problem-solving skills.
• Communicate effectively orally and in writing.

Pre-employment drug testing, FBI criminal background check and education/degree verification required.

Who We Are

Chesterfield Public Library is a forward-thinking library system with a passion for providing access to information, facilitating engaging customer experiences, and enriching the lives of our community in innovative ways. The library currently has an opportunity for a full-time Administrative Analyst. We are looking for someone to assist in effectively executing the administrative functions of our Library Administration.

Duties

The Administrative Analyst performs professional, technical, financial, and administrative duties under general supervision to support key functions in the areas of budgeting, accounting, grants; procurement, and special project coordination. Provides high-level, confidential support to executive management.

Procurement & Contract Administration

• Assist, prepare, and administer contracts and purchases across all four major budget categories: collections, technology, facilities, and programming.
• Monitors current contract needs.

Budget Analysis & Financial Monitoring

• Analyzes and reconciles multiple operating accounts.
• Assists executive staff with compiling annual budget requests, forecasting expenditures, and aligning spending with strategic priorities.
• Research historical spending trends and prepares financial summaries and recommendations.
• Analyzes departments' budget estimates and prepares summaries for budget presentation.

Administrative Reporting & Research

• Prepares detailed reports, manuals, bid proposals, and RFPs for strategic and operational planning.
• Prepare State Library Financial Reports
• Research, compiles, and analyzes data to support resource allocation, policy development, and process improvement initiatives.

Accounts Payable & Compliance - Backup

• Processes and audits invoices, ensuring accuracy and compliance with County financial policies.
• Resolves vendor and departmental inquiries; interprets and explains financial procedures to staff.
• Ensures timely processing of all financial documentation.
• Monitor grant activities ensuring compliance with stipulations and reporting requirements.

Other Duties

• Back-up Timekeeper for the Library System; performs other work as required.

This position is a part of an approved Career Development Plan (CDP) and offers career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.

Physical Requirements And Working Conditions

Work is performed in library office, library locations and other professional settings; extensive use of computers and devices required. Sedentary to light physical requirements which may include, sitting, standing, walking, reaching, pushing, pulling, lifting, fingering, grasping, repetitive motions, talking, hearing, visual acuity to perform an activity such as preparing and analyzing data and figures; viewing a computer terminal and reading; not substantially exposed to adverse environmental conditions.

Shift

Monday - Friday; 8:30 a.m. - 5:00 p.m.

Work Location

Library

Chesterfield County is an Equal Opportunity Employer Committed to Workforce Diversity, Equity, and Inclusion

Summary

For information on county benefits, view Employee Benefits Summary.