Administrative Analyst - Finance (Chesterfield-Colonial Heights)

Commonwealth of VA Careers; Virginia (MN); On-site; USD 56,000 - 66,000; Full time

Benefits offered by this job

Benefits package

Career development opportunities

Job summary

Commonwealth of VA Careers seeks an Administrative Analyst to support the finance team with budgeting, reporting, and financial analysis. You will work with department leadership to forecast needs and ensure compliance with state and federal regulations.

The role requires a bachelor’s degree in accounting/finance/public administration or equivalent experience, strong accounting knowledge, and the ability to reconcile complex financial data. A valid driver’s license is expected in some cases.

Qualifications

• Bachelor’s degree or equivalent training/experience in accounting or related field.
• Strong knowledge of accounting principles, laws, regulations governing municipal finance.
• Ability to understand federal regulations and develop accounting procedures.

Responsibilities

• Support the finance team and department leadership with financial analysis and reporting.
• Develop and analyze upcoming financial needs with department leadership.
• Reconcile financial reports and budgets using Excel and PivotTables.
• Monitor grants and administer contractual agreements.
• Assist with preparing the agency's annual budget and allocations.
• Review state and VDSS allocations for accuracy and compliance.
• Ensure proper general ledger postings and federal revenue mapping.
• Perform other duties as required.

Skills

Budgeting

Financial Reporting

Data analysis

Policy interpretation

Excel

Education

Bachelor's degree in accounting, finance, business or public administration

Tools

Accounting software

Job description

Hiring Range: $56,107 to $65,927

Full Time or Part Time: Full Time

Additional Detail

This job announcement is a courtesy job post for the Chesterfield-Colonial Heights local Social Services agency. It is not a position of the Virginia Department of Social Services or any other Commonwealth of Virginia agency. Local employment opportunities may also be available through the local agency’s city or county website/job board(s).

Customer Experience: It’s Our Business, It’s Our Passion.

The Department of Social Services is an organization dedicated to serving the community. Our mission is to provide advocacy and excellent services that encourage self-sufficiency; preserve and restore families; and protect the well-being of children, senior citizens, and people with disabilities. We have a culture that is invested in making a meaningful difference by providing quality customer service, recruiting a strong workforce, incorporating efficient business practices, and partnering with our community. Looking for a career in an organization that makes a positive impact in the community? This position is a viable support to the Chesterfield/Colonial Heights Department of Social Services to help provide quality customer services to internal and external customers. The department is seeking a dedicated team player who wants to be part of a culture of high performers who strive to make contributions to those in need.

What You Do and How You Do It:

As an Administrative Analyst, you're naturally curious about what's happening around you and willing to dig into the reports, ask questions and seek out answers. You will be a key resource to support the finance team and department leadership.

Serving in this dynamic role, you will work collaboratively with team members to provide critical financial and management support, with a focus on:

• Strong understanding of governmental budgeting methods and reporting.
• Technical expertise regarding reconciling financial reports.
• Working closely with department leadership to develop and analyze upcoming financial needs.
• Analyzing data using Excel, Pivot Tables, and other analytical modalities to generate reports.
• Grant monitoring and administration.
• Administration of contractual agreements.
• Developing and evaluating administrative/management systems, functions, policy, and procedures; and/or major program evaluation and planning.
• Assisting with preparing and developing the agency's annual budget, which consists of verifying annual salaries, calculating fringe benefits, projecting operating needs, benefit programs and purchased services, staying within Federal, State and Local allocations and General Fund target amount.
• Reviewing, in detail, the state preliminary guidance memorandum for any budget changes and program plan submission changes to ensure state allocations are received.
• Reviewing Virginia Department of Social Services (VDSS) final allocations memorandum to ensure appropriate allocations are received for 30+ budget lines.
• Reconciling Catalog of Federal Domestic Assistance (CFDA) to federal revenue received and posted to the general ledger
• Perform other work as required.

Here's What You Need:

• Bachelor’s degree in accounting, finance, business or public administration, or related field OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
• Working knowledge of: principles, methods, and practices of accounting; accounting laws, ordinances and regulations governing municipal financial operations; and data processing applications and procedures.
• Demonstrated ability to: understand federal regulations; devise and apply modern accounting procedures; plan, organize and direct the installation of accounting systems and procedures; analyze and interpret fiscal and accounting data; prepare appropriate statements and reports; apply and adapt established accounting methods to a variety of financial transactions and records; establish and maintain effective relationships with coworkers; and display good professional judgment

We’re Looking for Ideal Candidates Who Have (Preferred Qualifications):

Bachelor’s degree in business, Public Administration, Accounting, Finance or a related field; two years of experience providing professional-level administrative, analytical and/or operational support in accounting (three years preferred); or an equivalent combination of training and experience. Experience in local government or social services preferred. The successful candidate will:

• Share a passion for local government.
• Possess strong analytical, accounting, and critical thinking skills with attention to detail andorganization.
• Knowledge of budget management.
• Excel at independent problem-solving.
• Possess strong interpersonal skills, and work well with a dynamic team and thrive in a fast-paced environment.

Current valid driver’s license and good driving record required. Based on the Virginia DMV point system, record must not reflect a total of six or more demerit points within the twenty-four months preceding the anticipated hire date, or one major violation of six demerit points within the preceding thirty-six months. Out of state driving records must be obtained by applicant and presented at time of interview. Records must reflect at least three years of history and be dated within thirty days of interview date. Pre-employment drug testing, FBI criminal background check and education/degree verification required.A Chesterfield County application is also required and must be submitted online by the deadline.

This position is part of an Emergency Shelter Team during times of natural disaster, reporting to shelter duty as required.

Chesterfield County offers an attractive benefits package. As a local Department of Social Services, Chesterfield-Colonial Heights Department of Social Services may offer incentives, approved through the Virginia Department of Social Services, to candidates hired who possess additional relevant training, skills and experience. Those incentives apply to individuals who possess: a Master’s or Bachelor’s Degree in Social Work, Master’s in Human Services, LCSW, Child Welfare Stipend participants, completion of COVLC new worker training or are Bilingual (Spanish & ASL).

Did you know that working for a local government provides credit towards the Public Student Loan Forgiveness Program (PSLF)?

REALISTIC JOB PREVIEW:

Sure, somedays may seem overwhelming and frustrating in a fast-paced environment with many people and programs to support. At times, it may even feel like a thankless job because of high demands and the critical nature of the work we do. However, this position is essential to the agency and the well-being of the community to maintain a standard of compliance with state and federal regulations to ensure services are provided to those in need. If you want to share creativity and leadership skills to build on the mission and vision of the Department; if being part of an organization that has a direct and positive impact on people's lives and the community interests you; and if you want to be a part of a solution focused team for organizational performance and growth, then this is the position for you.

This position is part of an approved Career Development Plan (CDP) and offers career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.

Visitcareers.chesterfield.gov to view instructions and to complete and submit an application.

Shift

Monday - Friday; 8:30 a.m. - 5:00 p.m.