Administrative Analyst

California Department of Industrial Relations; Sacramento (CA); Hybrid; USD 70,000 - 100,000; Full time

Job summary

The California Department of Industrial Relations seeks an Analyst II to support the Office of the Director with assignment tracking, project management, research, and documentation. The role includes administrative support such as contracting, procurement, budgeting, and calendar management; drafting, editing, and design.

The analyst must handle confidential materials, work independently, and communicate effectively with staff at all levels.

Responsibilities

• Supports a range of sensitive and complex functions within the Office of the Director (OD).
• Involves assignment tracking, project management and participation; research, analysis, and documentation; administrative support including contracting, procurement, inventory management, and budgeting.
• Drafting, editing, and design; calendar management; customer service; and generating correspondence on behalf of the OD.

Job description

Job Description And Duties

Under the direction of the Manager II, Special Assistant to the Director, the Analyst II supports a range of sensitive and complex functions within the Office of the Director (OD). The Analyst II’s responsibilities include assignment tracking, project management and participation; research, analysis, and documentation; administrative support functions including but not limited to contracting, procurement, inventory management and budgeting; drafting, editing, and design; calendar management; customer service, and generating correspondence on behalf of the OD.

The incumbent must demonstrate the ability to establish and maintain cooperative working relationships with staff at all levels, both within and outside of DIR, to complete work assignments. The incumbent must handle sensitive and confidential materials and matters in a professional manner and must exercise the ability to work independently. Finally, the incumbent must demonstrate the ability to use the Internet, email, desktop applications, and presentation software to complete assignments.

This posting may be used to fill future vacancies in accordance with 2 CCR. 249.3

To be considered for this Analyst II (will consider Analyst I) job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin: Analyst II Exam Link: https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=4815 Analyst I Exam Link: https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=4774 You will find additional information about the job in the Duty Statement.

Working Conditions

This is a full-time permanent position, located on the 13th floor of a high-rise commercial office building in a temperature-controlled office environment with artificial lighting. Incumbent will work at a desk and is required to work extensively on computers as necessary, for email communication, research, drafting documents, and other purposes. This is a full-time, Monday through Friday, position, 40 hours per week. Telework options are available and will be considered.

Location:
1416 9th Street
Sacramento, CA 95814

Special Requirements

Statement of Qualifications is required. Please attach your SOQ to your application. Applications received without an SOQ will not be considered. Resumes and cover letters will not be accepted in place of an SOQ.

Instructions: No more than two pages with one-inch margins and size 12 Arial font. Questions are to be answered in numerical order. Ensure you include the question prior to your response. Applicants who do not follow the instructions for SOQ will not be considered.

• Describe your experience supporting executives, senior management, or similar leadership positions. Include specific examples of your responsibilities, the level of leadership supported, and the results of your work. If you have not worked directly in an executive office, describe how your experience has prepared you to support executive‑level priorities and staff.
• Describe a situation in which you were responsible for producing, reviewing, or coordinating a complex or high‑visbility work product. Explain the steps you took to ensure accuracy, completeness, consistency, and compliance with applicable requirements, and the outcome.
• Provide an example of a time you independently identified a problem, anticipataed a need, or recognized an opportunity to improve a process. Describe the actions you took, how you implemented or recommended a solution, and the measurable/demonstrated results.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug‑free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.