Administrative Analyst

Spectraforce Technologies; Newark (NJ); Hybrid; USD 45,000 - 70,000; Full time

Job summary

An innovative firm is looking for a detail-oriented Administrative Analyst to support various administrative tasks in a hybrid work environment. This role requires strong Excel skills and attention to detail, as you'll be responsible for data entry, onboarding processes, and managing schedules. You'll thrive in a fast-paced setting where multitasking and organization are key. Join a dynamic team that values confidentiality and accuracy, and make a significant impact on daily operations while developing your skills in a supportive atmosphere.

Qualifications

• 2+ years of experience in an administrative role with strong Excel skills.
• Ability to multitask and manage workloads in a fast-paced environment.

Responsibilities

• Perform data entry and maintain spreadsheets with advanced Excel functions.
• Support onboarding and offboarding processes for employees and contractors.

Skills

Microsoft Excel

Organizational Skills

Problem-Solving Skills

Communication Skills

Time Management

Data Entry

Attention to Detail

PowerPoint Skills

Education

Bachelor's Degree

Tools

Microsoft PowerPoint

Job description

Role: Administrative Analyst

Location: Newark, NJ - Hybrid (3 days onsite per week)

Duration: 6 Months (Temp to Perm Hire)



Job Summary

We are seeking a detail oriented and highly organized Administrative Analyst with strong Excel skills and attention to detail to support daily tasks. This role will involve supporting employee/contractor onboarding, assisting with data entry and reporting, coordinating schedules, setting up hiring interviews and managing administrative tasks. The ideal candidate should be proficient in Microsoft Excel, possess excellent organizational skills, and be comfortable handling confidential information.



Key Responsibilities

• Perform data entry, maintain spreadsheets and develop reports (e.g. pivot tables, VLOOKUP, Charts)


• Support onboarding and offboarding employees and contractors (this includes, systems access, ordering equipment, processing necessary paperwork, and ensuring smooth integration)


• Process invoices and expenses


• Meeting coordination, managing schedules and calendars


• Will Assist with office maintenance and supplies


• Establish and help maintain relationships internally and externally

Qualifications & Skills

• Bachelor's degree preferred


• 2+ years of experience working in a similar role


• Strong attention to detail and accuracy


• Advanced proficiency in Microsoft Excel (e.g. pivot tables, data analytics, Vlookup).


• Strong powerpoint skills


• Ability to multitask, prioritize tasks effectively, and manage heavy workloads in a deadline-driven, fast-paced environment.


• Strong problem-solving skills and attention to detail.


• Ability to work independently and as part of a team.


• Strong organizational and time management skills


• Strong verbal and written communication and interpersonal skills


• Ensure accuracy and confidentiality in handling sensitive information