Administrative Analyst SEIU (External Only)

Bay Area Rapid Transit; Oakland, California, Hillsborough (CA, MO, NC); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a forward-thinking organization that plays a vital role in connecting the Bay Area community. This position offers an exciting opportunity to engage in administrative and safety management tasks while ensuring compliance with regulations. You'll be responsible for maintaining critical safety databases, analyzing data, and supporting various departmental functions. The role promises excellent pay and benefits, along with the chance to make a significant impact in the region. If you thrive in a fast-paced environment and are passionate about public service, this is the perfect opportunity for you.

Benefits

Comprehensive health benefits

Paid time off

CalPERS retirement program

Qualifications

• Bachelor's degree in business, public administration, or related field required.
• Two years of professional experience in management or budget analysis.

Responsibilities

• Administers and maintains safety databases and performs data analysis.
• Organizes safety reports, processes logs, and assists in budget preparation.

Skills

Administrative Analysis

Data Analysis

Budget Management

Decision Making

Report Preparation

Education

Bachelor's degree in Business

Bachelor's degree in Public Administration

Bachelor's degree in Economics

Tools

Maximo Health and Safety Environmental System

Excel

Job description

Marketing Statement

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school, and other destinations. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Job Summary

Pay Rate: SEIU Professional Grade 08

Hourly rate: $41.10 (Step 1) - $53.73 (Step 5)

External candidates will start at Step 1

Reports To: Variable

Current Assignment

This announcement will be used to establish an eligibility list of qualified candidates within the System Safety Department.

Administers and maintains the Maximo Health and Safety Environmental (HSE) system safety database and performs Safety Management System (SMS) data analysis in compliance with FTA and CPUC regulations.

Participates in and implements future HSE expansion and enhancements, interfacing closely with the Office of CIO.

Organizes safety reports and forms, enters data into databases, maintains safety training database, and assists in analyzing station exiting data using complex Excel functions.

Processes and logs Unusual Occurrence Reports (UOR), schedules safety committee meetings, and prepares meeting minutes.

Assists in publishing Operation Rules and Procedures (OR&P) and Operating Bulletins, revises safety policies, procedures, and plans.

Acts as department budget coordinator, processes purchase requisitions, invoices, and other financial documents.

Maintains facility inspection deficiency records, submits Requests for Maintenance (RFM), and supports the Chief Safety Officer and staff.

Prepares RFM requests, tracks them to completion, and reports on status and aging. Enters report data into systems, monitors incidents and trends, procures prescription safety glasses, and maintains related records.

Selection Process: This is a SEIU Local 1021 Bargaining unit position. All SEIU members must follow the "Bid Form Process"; failure to do so will invalidate the application. The process includes minimum qualification screening, and may involve skills tests, written exams, or interviews. External candidates are considered after internal applicants.

Application Process: All full-time SEIU District employees must follow the "Bid Form" process. External applicants can apply online at www.bart.gov/jobs. Assistance is available by calling [phone]. Applications are screened against minimum qualifications; those qualified are referred for further consideration. The process may include tests and interviews. Complete applications with employment details and a resume attachment are encouraged.

Examples of Duties

1. Plans and organizes administrative or management studies related to department activities.
2. Determines analytical techniques and gathers required information for analysis.
3. Analyzes alternatives and makes recommendations on equipment, policies, or procedures.
4. Discusses findings with management and prepares reports.
5. Assists in developing and implementing department goals.
6. Conducts special projects related to department functions.
7. Assists in budget preparation and monitoring expenditures.
8. Develops and administers administrative programs.
9. Coordinates activities with other departments and external agencies.
10. Provides technical assistance on administrative matters.
11. Develops or uses computer applications for analysis.
12. Prepares reports and correspondence.
13. Directs support staff work on projects or daily tasks.

Minimum Qualifications

Education: Bachelor's degree in business, public administration, accounting, economics, or a related field from an accredited institution.

Experience: Two years of professional experience in administrative, management, systems, operations, or budget analysis.

Other Requirements: Must pass a background check, including fingerprinting and polygraph. Ability to work various shifts, weekends, holidays, and overtime. May require a valid California driver's license and a good driving record.

Substitution: Additional experience may substitute for education on a year-for-year basis. A college degree is preferred.

Knowledge and Skills

Knowledge of:

• Principles of administrative and organizational analysis
• Public administration principles
• Business applications related to data analysis and management

Skills in:

• Analyzing administrative and operational problems
• Evaluating options and making sound decisions
• Gathering and interpreting data
• Managing budgets and understanding laws and policies
• Preparing reports and maintaining records
• Supervising support staff
• Managing multiple projects and meeting deadlines
• Exercising sound judgment and establishing effective working relationships

Equal Employment Opportunity

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40+), religion, national origin, disability, ancestry, marital status, military or veteran status, medical condition, or any protected category by law. The District makes reasonable accommodations for persons with disabilities or religious needs. Veterans may be eligible for additional credits; see the Veteran's Preference Policy at www.bart.gov/jobs.