Administrative Aide to the Juvenile Magistrate

Circuit Court for Prince George's County; Maryland; On-site; USD 42,000 - 56,000; Full time

Job summary

The Circuit Court for Prince George's County seeks an experienced administrative professional to support family law matters, including Domestic, Child Support, CINA, and TPR cases. The role reports to the Manager of the Administrative Support Service Team and involves processing cases, document preparation, and calendars.

Responsibilities include reviewing orders for accuracy, maintaining records, and coordinating with Judges, Magistrates, and attorneys.

Qualifications

• Associate's Degree in Business Administration with 1 year of secretarial/administrative experience.
• Experience includes working with the public, office management, and operational details.
• Typing proficiency required.

Responsibilities

• Process cases after scheduled hearings.
• Maintain inventory control of office supplies.
• Access and retrieve case files before and after hearings as requested by the Magistrate.
• Review orders for accuracy and consistency with Magistrate's recommendations.
• Prepare and distribute letters, memorandums, recommendations, orders, and narrative reports.
• Proofread documents, orders, memorandums, and other communications.
• Conduct scheduling conferences with litigants to schedule future events.
• Maintain records of correspondence issued by the Magistrates and related data.
• Scan documents into the electronic filing system.
• Interact professionally with Judges, Magistrates, attorneys, and the public.
• Coordinate with the Office of Calendar Management to schedule Family Law cases.
• Maintain the Magistrate's appointment calendar.
• Prepare and submit leave requests and timesheets.
• Perform other duties as assigned.

Skills

Typing proficiency

Education

Associate's Degree in Business Administration

Job description

The incumbent, under the supervision of the Manager of the Administrative Support Service Team, is responsible for performing advanced administrative tasks in family law cases. These cases include Domestic issues, Child Support matters, and Child in Need of Assistance (CINA) or Termination of Parental Rights (TPR) proceedings.

Duties include, but are not limited to:

• Processing of all cases after scheduled hearings.
• Maintaining inventory control of office supplies.
• Accessing and retrieving case files before and after hearings at the Magistrate's request.
• Reviewing cases after scheduled hearings to ensure orders are accurate, grammatically correct, and consistent with the Magistrate's recommendations.
• Preparing and distributing correspondence, including but not limited to letters, memorandums, recommendations, orders, and/or narrative reports.
• Proofreading documents, orders, memorandums, and other written communications for accuracy and completeness.
• Conducting scheduling conferences with litigants to schedule future events.
• Maintaining accurate records of correspondence issued by the Magistrates and related statistical data.
• Scanning reports and documents into an electronic filing system.
• Engaging professionally with Judges, Magistrates, attorneys, and the public as needed.
• Coordinating with the Office of Calendar Management to schedule Family Law cases.
• Maintaining the Magistrate's appointment calendar.
• Preparing and submitting the Magistrate's leave requests and timesheets.
• Performing other duties as assigned.

Associate's Degree in Business Administration and one (1) year of secretarial/administrative experience involved working with the public, office management, and operational details. Any equivalent combination of relevant training, education, and experience will also be accepted. Applicant must be proficient in typing, where required.

Preferred Qualifications

• At least two (2) or more years of court experience.
• All applicants are subject to background checks.
• The announcement may close prior to the listed closing date upon receipt of 100 applications.
• The Circuit Court for Prince George's County is a drug-free workplace and an equal-opportunity employer committed to diversity. We do not discriminate based on race, color, religion, age, sex, marital status, national origin, physical or mental disability, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by state or federal law.
• A request for ADA accommodations for interviews should be made at the time of the interview notification.