1000 Hour Judicial Substitute Administrative Aide (G-19)

Circuit Court for Prince George's County; Upper Marlboro (MD); On-site; USD 42,000 - 62,000; Full time

Job summary

The Circuit Court for Prince George's County seeks an administrative support specialist under the Judicial Support Services Manager to provide rotational support to all Circuit Court Judges in the absence of Executive Administrative Aides. The role requires independence, discretion, and superior written and oral communication, handling fast-paced confidential tasks.

Duties include answering calls, accessing case files via Odyssey-MDEC, drafting letters and memos, proofreading, managing records,

Qualifications

• Typing proficiency and shorthand as required.
• Excellent oral and written communication skills.
• Ability to maintain confidentiality.
• Knowledge of office management principles.

Responsibilities

• Answer and screen telephone calls from the public and court-related agencies.
• Utilize Odyssey-MDEC to access case files as requested by the Judge.
• Draft letters, memorandums, recommendations, orders, and narrative reports.
• Proofread documents, orders, memorandums, and other correspondence.
• Maintain accurate records of correspondence and statistical data.
• Engage with Judges, Magistrates, attorneys, and the public.
• Coordinate with Office of Calendar Management to schedule cases.
• Maintain the Judge’s appointment calendar.
• Perform other duties as assigned.

Skills

Typing

Shorthand

Communication skills

Education

Associate degree in Business Administration

Two years of advanced secretarial/administrative experience

Tools

Odyssey-MDEC

Job description

Under the general supervision of the Judicial Support Services Manager, the incumbent provides rotational administrative support to all Circuit Court Judges in the absence of their Executive Administrative Aides. The incumbent is responsible for ensuring operations run efficiently in the judicial office and completing daily administrative tasks. The incumbent must exercise a high degree of independence and discretion and possess excellent oral and written communication, interpersonal, and organizational skills. This is a highly confidential and fast-paced role.

Duties include, but are not limited to, the following:

• Answer and screen telephone calls from the public and court-related agencies.
• Utilize the electronic filing system (Odyssey-MDEC) to access case files as requested by the Judge.
• Draft various correspondence, including, but not limited to, letters, memorandums, recommendations, orders, and narrative reports.
• Proofread documents, orders, memorandums, and other correspondence.
• Maintain accurate records of correspondence and statistical data.
• Engage in professional interactions with Judges, Magistrates, attorneys, and the public.
• Work with the Office of Calendar Management to schedule cases.
• Maintain the Judge’s appointment calendar.
• Perform other duties as assigned.

An associate degree in Business Administration and two (2) years of advanced secretarial/administrative experience, which involved working with the public office management and operational details, and some supervisory responsibilities. Any equivalent combination of relevant training, education, and experience will also be accepted. Applicants must be proficient in typing and, where required, shorthand.

Eligibility to Work

• Knowledge of modern office management principles and practices.
• Knowledge of department operating policies/procedures/standards and the ability to apply them as necessary.
• Ability to perform highly responsible administrative/secretarial work under general supervision.
• Ability to coordinate activities, special projects, and office functions.
• Ability to plan, assign, and review the work of subordinate clerical staff.
• Ability to take difficult dictation.
• Ability to comprehend technical and complex discussions and interpret decisions and actions resulting from these discussions.
• Ability to take initiative and exercise independent judgment.

All applicants are subject to a background check.

The Circuit Court for Prince George's County is a drug-free workplace and an equal-opportunity employer committed to diversity. We do not discriminate based on race, color, religion, age, sex, marital status, national origin, physical or mental disability, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by state or federal law.

A request for ADA accommodations for interviews should be made when the interview is scheduled.