Administrative Aide to the Juvenile Magistrate

Circuit Court for Prince George's County; Upper Marlboro (MD); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical benefits

Pension plan

Job summary

The Circuit Court for Prince George's County seeks an experienced administrative professional for advanced support in family law matters, including domestic, child support, CINA, and TPR proceedings.

Under supervision of the Manager of the Administrative Support Service Team, you will perform diverse clerical duties, maintain calendars, prepare orders and reports, and interact with judges, attorneys, and the public. Background checks apply, and a complete benefits package is offered.

Qualifications

• Must have an associate degree in business administration and at least 1 year of secretarial/administrative experience involving public interaction and office operations.

Responsibilities

• Process cases after scheduled hearings.
• Maintain inventory control of office supplies.
• Access and retrieve case files before and after hearings as requested by the Magistrate.
• Review cases after hearings to ensure orders are accurate and aligned with Magistrate recommendations.
• Prepare and distribute letters, memos, recommendations, orders, and narrative reports.
• Proofread documents for accuracy and completeness.
• Conduct scheduling conferences with litigants for future events.
• Maintain records of correspondence and related statistics.
• Scan reports and documents into electronic filing system.
• Interact professionally with Judges, Magistrates, attorneys, and the public.
• Coordinate with the Office of Calendar Management to schedule Family Law cases.
• Maintain the Magistrate's appointment calendar.
• Prepare and submit leave requests and timesheets for the Magistrate.

Skills

Typing

Education

Associate's Degree in Business Administration

Job description

Nature and Variety of Work

The incumbent, under the supervision of the Manager of the Administrative Support Service Team, is responsible for performing advanced administrative tasks in family law cases. These cases include Domestic issues, Child Support matters, and Child in Need of Assistance (CINA) or Termination of Parental Rights (TPR) proceedings.

Examples of Work

Duties Include, But Are Not Limited To

• Processing of all cases after scheduled hearings.
• Maintaining inventory control of office supplies.
• Accessing and retrieving case files before and after hearings at the Magistrate's request.
• Reviewing cases after scheduled hearings to ensure orders are accurate, grammatically correct, and consistent with the Magistrate's recommendations.
• Preparing and distributing correspondence, including but not limited to letters, memorandums, recommendations, orders, and/or narrative reports.
• Proofreading documents, orders, memorandums, and other written communications for accuracy and completeness.
• Conducting scheduling conferences with litigants to schedule future events.
• Maintaining accurate records of correspondence issued by the Magistrates and related statistical data.
• Scanning reports and documents into an electronic filing system.
• Engaging professionally with Judges, Magistrates, attorneys, and the public as needed.
• Coordinating with the Office of Calendar Management to schedule Family Law cases.
• Maintaining the Magistrate's appointment calendar.
• Preparing and submitting the Magistrate's leave requests and timesheets.
• Performing other duties as assigned.

Minimum Qualifications

Associate's Degree in Business Administration and one (1) year of secretarial/administrative experience involved working with the public, office management, and operational details. Any equivalent combination of relevant training, education, and experience will also be accepted. Applicant must be proficient in typing, where required.

Preferred Qualifications

At least two (2) or more years of court experience.

Additional Information

• All applicants are subject to background checks.
• The announcement may close prior to the listed closing date upon receipt of 100 applications.
• The Circuit Court for Prince George's County is a drug-free workplace and an equal-opportunity employer committed to diversity. We do not discriminate based on race, color, religion, age, sex, marital status, national origin, physical or mental disability, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by state or federal law.
• A request for ADA accommodations for interviews should be made at the time of the interview notification.

The Circuit Court for Prince George's County offers a complete benefits package to regular full-time employees including medical benefits, dental care, flexible spending accounts, life insurance, long-term disability insurance, pension, holidays, vacations, sick leave and deferred compensation plans.

To learn more, please visit our benefits page.