Administrative Aide to the Juvenile Magistate

Circuit Court for Prince George's County; Upper Marlboro (MD); On-site; USD 42,000 - 60,000; Full time

Job summary

The Circuit Court for Prince George's County in Maryland is seeking an experienced administrative professional to support family law matters, including Domestic issues, Child Support, and CINA/TPR cases. You will process post-hearing tasks, manage calendars, and communicate with judges, attorneys, and the public.

This role requires an Associate's Degree in Business Administration and at least one year of secretarial/administrative experience; typing proficiency is essential.

Qualifications

• Associate's Degree in Business Administration and one year of secretarial/administrative experience involving working with the public, office management, and operational details.
• Proficient in typing where required.

Responsibilities

• Process cases after scheduled hearings.
• Maintain inventory of office supplies.
• Access and retrieve case files before and after hearings.
• Review orders for accuracy and consistency with the Magistrate's recommendations.
• Prepare and distribute letters, memorandums, orders, and narrative reports.
• Proofread documents, orders, and communications for accuracy.
• Conduct scheduling conferences with litigants to schedule future events.
• Maintain accurate records of correspondence and related statistics.
• Scan reports and documents into an electronic filing system.
• Engage professionally with Judges, Magistrates, attorneys, and the public.
• Coordinate with the Office of Calendar Management to schedule Family Law cases.
• Maintain the Magistrate's appointment calendar.
• Prepare and submit the Magistrate's leave requests and timesheets.
• Perform other duties as assigned.

Skills

Typing proficiency

Office administration

Education

Associate's Degree in Business Administration

Job description

The incumbent, under the supervision of the Manager of the Administrative Support Service Team, is responsible for performing advanced administrative tasks in family law cases. These cases include Domestic issues, Child Support matters, and Child in Need of Assistance (CINA) or Termination of Parental Rights (TPR) proceedings.

Duties include, but are not limited to:

• Processing of all cases after scheduled hearings.
• Maintaining inventory control of office supplies.
• Accessing and retrieving case files before and after hearings at the Magistrate's request.
• Reviewing cases after scheduled hearings to ensure orders are accurate, grammatically correct, and consistent with the Magistrate's recommendations.
• Preparing and distributing correspondence, including but not limited to letters, memorandums, recommendations, orders, and/or narrative reports.
• Proofreading documents, orders, memorandums, and other written communications for accuracy and completeness.
• Conducting scheduling conferences with litigants to schedule future events.
• Maintaining accurate records of correspondence issued by the Magistrates and related statistical data.
• Scanning reports and documents into an electronic filing system.
• Engaging professionally with Judges, Magistrates, attorneys, and the public as needed.
• Coordinating with the Office of Calendar Management to schedule Family Law cases.
• Maintaining the Magistrate's appointment calendar.
• Preparing and submitting the Magistrate's leave requests and timesheets.
• Performing other duties as assigned.

Associate's Degree in Business Administration and one (1) year of secretarial/administrative experience involved working with the public, office management, and operational details. Any equivalent combination of relevant training, education, and experience will also be accepted. Applicant must be proficient in typing, where required.

Preferred Qualifications

At least two (2) or more years of court experience.

• All applicants are subject to background checks.
• The announcement may close prior to the listed closing date upon receipt of 100 applications.
• The Circuit Court for Prince George's County is a drug-free workplace and an equal-opportunity employer committed to diversity. We do not discriminate based on race, color, religion, age, sex, marital status, national origin, physical or mental disability, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by state or federal law.
• A request for ADA accommodations for interviews should be made at the time of the interview notification.