Administrative Aide – Part-time

Town of Windsor CT; Windsor (CT); On-site; USD 29,000 - 30,000; Part time

Job summary

The Town of Windsor is seeking an organized, detail oriented and self-motivated Administrative Aide II to join the Human Resources Department on a part-time basis. This role provides essential clerical support, including data entry, records management, customer service, and accounts payable processing.

Key duties include processing personnel action forms, AP invoices, newsletter distribution, and general office tasks.

Qualifications

• High school diploma or equivalent and at least three years of clerical or administrative experience or any equivalent combination of education training and experience.
• Proficiency with Microsoft Office Suite including Word Excel Outlook and internet applications.
• Experience with mail merge database management or similar software is desirable.
• Experience with MUNIS financial and/or human resources software is preferred.
• Successful completion of a background check and pre employment drug screening including marijuana screening.

Responsibilities

• Process Personnel Action Forms for new hires, employee pay increases and other status changes.
• Process departments accounts payable invoices.
• Assist with the preparation and distribution of the quarterly employee newsletter.
• Perform general office duties including filing, records management, running reports, correspondence with other departments, copying, scanning, faxing and data entry.
• Answer telephone calls and respond to inquiries from employees and the general public in a professional and courteous manner.
• Provide administrative support for special projects and perform other related duties as assigned.

Skills

Data entry

Clerical work

Customer service

Microsoft Office

Records management

Accounts payable

Mail merge

Database management

MUNIS

Education

High school diploma or equivalent

3+ years clerical experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

MUNIS

Mail merge software

Database management software

Job description

Administrative Aide II Part Time 20 Hours per Week

The Town of Windsor is seeking an organized detail oriented and self motivated individual to join the Human Resources Department as a part time Administrative Aide. This position provides administrative and clerical support by performing a variety of tasks including data entry records management customer service accounts payable processing and general office support.

Essential Duties and Responsibilities

• Process Personnel Action Forms for new hires employee pay increases and other status changes
• Process departments accounts payable invoices
• Assist with the preparation and distribution of the quarterly employee newsletter
• Perform general office duties including filing records management running reports correspondence with other departments copying scanning faxing and data entry
• Answer telephone calls and respond to inquiries from employees and the general public in a professional and courteous manner
• Provide administrative support for special projects and perform other related duties as assigned

Preferred Qualifications

• The ability to work both independently and collaboratively in a team oriented office environment
• Excellent customer service and interpersonal communication skills
• Strong organizational skills with the ability to manage multiple priorities and adapt to changing needs
• Exceptional attention to detail and a commitment to accuracy
• The ability to handle confidential information with discretion and professionalism

Minimum Qualifications

• High school diploma or equivalent and at least three 3 years of clerical or administrative experience or any equivalent combination of education training and experience
• Proficiency with Microsoft Office Suite including Word Excel Outlook and internet applications
• Experience with mail merge database management or similar software is desirable
• Experience with MUNIS financial andor human resources software is preferred
• Successful completion of a background check and pre employment drug screening including marijuana screening

Schedule and Compensation

• Schedule: 20 hours per week Monday through Friday between 8:00 am and 5:00 pm. Afternoon availability is required. Minimum of four days which includes Mondays and Fridays.
• Compensation: 21002200 per hour depending on qualifications

The Town of Windsor is an Equal Opportunity Employer and values diversity at all levels of the workforce EOEAA