Administrative Aide III

PeopleAdmin, Inc.; Las Vegas (NM); On-site; USD 14,000 - 20,000; Full time

Job summary

New Mexico Highlands University seeks an Administrative Aide for the International Education Center on the Las Vegas, NM campus. You will answer phones, manage records, assist with orientation, and help with recruitment materials.

This on-campus student position requires NMHU enrollment (6+ credits) and a flexible schedule; hourly wage is $12.50. Weekend work may be required depending on events and activities.

Qualifications

• Experience in data handling and record keeping preferred.
• Strong written and oral communication skills.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Answer phones and respond to inquiries.
• File and maintain department records and inventory reports.
• Create files and assist with Slate system processing.
• Assist with International Student Orientation and events.
• Update internal forms and support SharePoint/One Drive systems.

Skills

Analyzing data

Preparing records

Writing reports

Creating videos

Managing confidential information

Maintain regular attendance

General office duties

Education

College student at NMHU (sophomore/junior/senior)

Job description

Please see Special Instructions for more details.

The Highlands Career Services Center, located in the Felix Martinez Building, Room 230, provides assistance with your on-campus job application, cover letter, resume, interviewing strategies, as well as offer suggestions on student jobs that are related to your academic major, career interests, and skills. The Career Center offers free services to all NMHU students and alumni via in-person, online at www.nmhu.edu/careerservices , or by calling [phone] or emailing [e-mail]. to schedule a phone session or Zoom video conferencing session.

NMHU Student Jobs

A part-time job on-campus offers a great way for you to earn money to help pay for school as well as to get a jump start on your career track. Student employment allows you to acquire work experience, transferable job skills, self-confidence, and develop a network of professional contacts for your future career. On-campus jobs include departmental, federal/state work-study, and graduate assistantships (GA) in non-academic departments. Keep in mind that each department makes their own hiring decisions, therefore students are not placed in a job or guaranteed a job.

Position Information

Position Title

Position Title Administrative Aide

Department

Department International Education

Department Summary

| The International Education Center provides services to international students who apply to, enroll at and complete studies at NMHU throughout the student’s visa status. The office is responsible for admission, recruitment and advisement for the student population it serves

General Job Description

Job description may include technical and specialized duties requiring a high skill level in oral and written communications, critical thinking, initiative, and independent work requiring knowledge of theory, practices and procedures of the assigned area.
Skills and/or Duties:

• Analyzing data
• Preparing records
• Writing reports
• Creating videos
• Managing confidential information
• Maintain regular attendance
• Perform other job duties as assigned

Specific Duties

The incumbent in this position will be responsible for answering phones, responding to inquiries, filing, Keeping department inventory reports, sorting incoming mail, creating files, initial processing of applications in the Slate system, assisting the department Director, assisting with International Student Orientation, International Student activities, taking appointments for the director, copying documents, keeping the inquiry data base to date, informing the director when internal forms need updating. Create new internal forms as they apply to immigration laws, assist with the organization of the International Education Center’s SharePoint and One Drive System. Assist with the creation of creating internal materials for the use of recruitment, advisement and compliance. Prepare mailings to send to students, assist with updating internal forms. Assist the International Club with scheduled events. May need to work weekends depending on club events.

Minimum Qualifications

Education:

• College student at NMHU and classified as a sophomore, junior, or senior and enrolled with a minimum of six (6) credit hours

Preferred Qualification:

• Minimum 3.0 GPA

Experience:
Interacting with students from different countries and cultures.

Preferred Qualifications

Physical Demands

• Lifting a minimum of 30 pounds – Occasionally
• Standing – Frequently
• Walking – Frequently
• Bending – Frequently
• Squatting – Frequently
• Climbing – Occasionally
• Kneeling – Frequently
• Repetitive hand motion – Frequently
• Sitting – Frequently
• Prolonged use of computer – Frequently

Hourly Rate

Hourly Rate $12.50/ Hour

Employment Term

Employment Term Fall - 2024, Spring - 2024, Summer - 2024, Break - 2024

Work Location/Campus Center

Work Location/Campus Center Las Vegas, NM Campus

Posting Number

Posting Number S1159P

Desired Start Date

Desired Start Date 02/12/2024

Job Posted Date

Job Posted Date 02/08/2024

Job Posting Close Date

Job Posting Close Date 02/16/2024

Special Instructions Summary

The Highlands Career Services Center, located in the Felix Martinez Building, Room 230, provides assistance with your on-campus job application, cover letter, resume, interviewing strategies, as well as offer suggestions on student jobs that are related to your academic major, career interests, and skills. The Career Center offers free services to all NMHU students and alumni via in-person, online at www.nmhu.edu/careerservices , or by calling [phone] or emailing [e-mail]. to schedule a phone session or Zoom video conferencing session.

EEO Statement

New Mexico Highlands University is an affirmative action, equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identiy, national origin, age, veteran status, disability, or any other protected class. We are committed to the University values of diversity, accessiblity, excellence, and responsiveness. For disabled access or services call 505-454-3242 or email [e-mail]

Supplemental Questions

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