Administrative Aide II (S03347)

Montgomery College; Rockville (MD); Hybrid; USD 48,000 - 60,000; Full time

Benefits offered by this job

Tuition waiver for employee and depend

Professional development

Retirement plan

Educational assistance

Wellness program with onsite gyms/pool

Job summary

Montgomery College, Rockville Campus, is seeking a Full-Time Administrative Aide II in the Media Arts & Technologies Department. The role runs Monday–Friday, 8:30 am–5:00 pm, with telework eligibility for one day per week.

The position is bargaining, non-exempt, Grade 19, and requires strong administrative skills. Responsibilities include supporting budget, personnel, and purchasing actions; maintaining records; coordinating events; and assisting students and staff with IT needs.

Qualifications

• High school diploma or GED with word processing and office practices.
• At least three years of progressively responsible general office/secretarial experience.
• Equivalent combination of education, training, certification or experience may be considered.
• Eligible to work in the United States without visa sponsorship.

Responsibilities

• Provide administrative, technical, and support services to an academic or administrative unit.
• Organize and carry out assigned office activities, including department events.
• Manage supervisor's schedule, calendar, and conference/room bookings.
• Maintain confidential financial, accounting, personnel and other records.
• Coordinate departmental events and assist students and staff with IT/workstations.

Skills

Multilingual

Experience with Data

Experience with Students

Excel Proficiency

Education

High school diploma or GED with word processing & office practices

Completed college coursework

Job description

Job Description

Montgomery College, Rockville Campus, seeks candidates for aFull-Time Administrative Aide II in the Media Arts &Technologies Department. The work schedule is Monday –Friday; 8:30 am – 5:00 pm. This is a Bargaining, Non-Exempt, Grade19 position. For non-exempt positions, you are not eligible to worka secondary job at Montgomery College. This position is eligiblefor telework one {1} day(s) a week. Telework eligibility and totaldays per week are subject to change based on the operational needsof the applicable unit/area. Montgomery College does not currentlyoffer voluntary remote work, or withhold payroll taxes for statesoutside of its tax reciprocity agreements. As a result, employeesmust reside in, and perform any approved telework from Maryland,Washington, DC, Virginia, West Virginia, Delaware, or Pennsylvania.Employees residing in other states at the time of hire are noteligible for telework until they have secured a permanent residencein one of the states listed above.

Montgomery College promotes and creates a working and learningenvironment rooted in the basic tenets of fairness, belonging, andinclusiveness.

The work involves providing administrative, technical, and supportservices to an academic or administrative unit and facilitating theadministrative procedures related to the programs and servicesoffered by the office.

Responsible for organizing and carrying out assigned officeactivities to include department events. Assigned administrativesupport tasks involve technical decisions regarding processing ofactions (i.e., budget, personnel, purchasing); research informationin the files and providing the results to the supervisor; and/or,maintenance of unit financial records and web page(s).

The incumbent in this position communicates with others throughoutthe College and external entities to obtain and provideinformation, arranges appointments and staff schedules andorganizes office routines; and speaks for supervisor on matters onwhich the supervisor’s views are known, or as otherwiseauthorized.

Duties include but are not limited to:

• Performs general administrative duties and ensures compliancewith established policies and procedures regarding office services,College protocols, and administrative requirements.
• Answers phones, opens and routes mail, types and createsvarious communications (e.g. correspondences, flyers, letters,syllabi, tests, and/or reports) by typing from draft documents andsubsequently proofs and edits the documents.
• As initial point of contact for office, directs calls andwalk-ins to appropriate staff or departments.
• Manages and maintains supervisor's schedule and calendar forscheduling of conference and room space; orders supplies throughvarious vendors; hires, trains and supervises student assistants;and, assists students; maintains manual and/or automated financial,accounting, personnel and other administrative and management filesand records, ensuring confidentiality where appropriate; attendsmeetings, takes summary notes and distributes notes and minutes;reviews and verifies information on forms and documents submittedto the academic or administrative department.
• Performs calculation or coding and enters data into appropriatesystems.
• As directed, using approved software and operating within theoverall guidelines set by the College, manages one or more webpages for the academic or administrative area, which may includeadding, modifying, or removing content as to reflect theorganization’s programs and operations.
• Provides technical support by processing actions relating tothe budget, personnel, or purchasing to include purchaserequisition and submitting the actions for the supervisor’sapproval.
• Coordinates departmental events.
• Assists students and staff with computer workstations; submitand track trouble tickets for IT assistance; may performhardware/software assessment and make recommendations.
• May manage vendor contracts for building maintenance;communicate facility issues and coordinate and schedule all vendordeliveries.
• Assists in the training of lower-level staff or studentworkers.
• Manage priorities, projects and stakeholder needssimultaneously in a busy office environment.
• Performs other duties as assigned.

Required Qualifications:

• High school diploma or GED including or supplemented by coursesin word processing and office practices.
• At least three years of progressively responsible experienceperforming general office and secretarial duties involving customerservice.
• The equivalent combination of education, training,certification and/or experience that provides the requiredknowledge and expertise to perform the essential functions of thejob may be considered.
• Eligible applicants must currently be authorized to work in theUnited States and not require employer visa sponsorship.

Preferred Qualifications:

• Multilingual.
• Experience working with Data.
• Experience working with students in an educationalenvironment.
• Advanced Proficiency with Microsoft Excel.
• Completed college coursework.

Hiring Range:

$23.05 - $28.81 hourly. Initial salaryplacement for new hires falls between the minimum and midpoint ofthe range and is based on relevant candidate experience andinternal equity. The maximum salary for this position is $34.57hourly.

For degrees earned outside of the U.S., a copy of your educationequivalency, conducted by a nationally recognized evaluationservice, must be included in your application.

As a condition of employment, the following are required at thetime of hire:

• Successful completion of a background check and degreeverification (if applicable).
• Participation in a Maryland State Retirement System plan(Pension or Optional Retirement Plan, depending on the position).If you are already retired from the Maryland State RetirementSystem, you may not enroll in a Maryland State Retirement Systemplan at Montgomery College and may have earn ings restrictions,per state law.

Our benefits package includes: generous paidvacation, sick, paid holidays, medical, dental, vision, group legalbenefits, professional development, retirement plan, educationalassistance, tuition waiver for employee and dependents, wellnessprogramming including onsite gyms, pools and classes.

If a reasonable accommodation is needed to participate in thejob application or interview process, please contact HumanResources and Strategic Talent Management at 240-567-5353 or [e-mail]. We require at least twoweeks advance notice to enable us to provide the requestedaccommodation.

Montgomery College is an equal opportunity employer committed topromoting and fostering diversity among its student body, faculty,and staff.

Montgomery College is a tobacco-free and smoke-freeworkplace.

Closing Date

Wednesday, September 23, 2026