Administrative Aide

Calvert County Government; United States; On-site; USD 52,000 - 59,000; Full time

Benefits offered by this job

15 days sick leave

10 days annual leave

5 days personal leave

13 paid holidays

Defined Contribution Plan

457(b) Deferred Compensation Plan

Medical, dental, and vision coverage

Flexible spending accounts

Up to 80% tuition reimbursement

Gym membership discounts

Job summary

Calvert County Government seeks an Administrative Aide to support the Water & Sewerage Division with office operations, clerical tasks, and staff coordination.

The role requires substantial experience in office administration, strong organizational skills, and proficiency with modern office systems, under supervision of an executive administrator.

Qualifications

• High School diploma or GED required.
• Seven years of progressively responsible general office, secretarial, and office management experience.
• Training and/or education: courses in office practices.
• Pre-employment and annual tuberculosis screening may be required.
• Background investigation may be required.

Responsibilities

• Direct the work of lower level clerical staff.
• Assist with supervisor’s schedule; manage calendar and meetings.
• Prepare memos, reports, and correspondence.
• Process budget, payroll, personnel, purchasing actions and related admin tasks.
• Maintain databases and generate unit reports.
• Greet visitors and route inquiries to the appropriate staff.
• Coordinate with County offices and external entities for information and services.

Skills

Office procedures

Administrative support

Office management

Supervision

Public interaction

Education

High school diploma or GED

Tools

Computers

Office software

Job description

Job Description

ATTENTION: This job announcement will close at 11:59 pm Eastern Time on either: (A) October 21, 2026, or (B) The date that 100 applications are received; whichever occurs first. If the announcement closes on the date that 100 applications are received, all applications submitted by 11:59 pm that day will be given consideration, including those in excess of 100.

The Calvert County Government Department of Public Works, Water & Sewerage Division, is seeking a highly organized and detail-oriented Administrative Aide to join our team. This position plays a vital role in supporting the daily operations of the Water & Sewerage Division by providing administrative and clerical assistance to management and staff while helping ensure efficient office operations. The Administrative Aide performs administrative work in support of Water & Sewerage office operations and serves as the primary administrative support to the department. The position requires considerable experience in office administrative support, strong organizational skills, and proficiency with modern office systems and technology. Work may involve complex administrative duties and is performed under the general supervision of an executive administrator or office director. Performs administrative support and office management work in support of department/agency/ office operations. The work involves acting as principal office assistant to the department/agency/office; in addition, positions may provide work direction to other lower level clerical staff in the unit. The work requires training and considerable prior experience in office administrative support work, including familiarity with systems and technology necessary for support functions. The work may be complex in support of a County office or agency and is performed under general supervision of an executive administrator or office director.

Essential Job Functions

Provides work and/or functional direction of lower level clerical staff in the department. Assists with supervisor’s schedule and maintains supervisor’s calendar; makes appointments, sets up meetings, makes room reservations and other arrangements as needed. Incorporates new legislative endeavors such as grants and programs to carry out the mission of the office, using new technology or any other means available. Composes correspondence, memoranda and reports in response to recurring inquiries and as deemed appropriate. Keeps supervisor and department staff informed of matters; initiates inquiries of County offices and other organizations to obtain information; researches files and records and compiles data for supervisor’s review; prepares memos, notes and reports for supervisor. Processes on behalf of the office administrative actions such as budget, fiscal, payroll, personnel, purchasing actions: prepares and follows up on actions to ensure proper completion and takes necessary steps to resolve problems or expedite actions. Communicates throughout the County and with external entities to arrange schedules, meetings and relay or obtain information, or pass on instructions; maintains liaison with and informs other parties of matters requiring their attention; speaks for supervisor on matters on which supervisor’s views are known, or as otherwise authorized. Ensures compliance with established policies and procedures regarding office services, County protocols, and administrative requirements; advises staff and others regarding such requirements and maintains official policy and guidance files for the office. Receives and examines data regarding substantive operations of the unit for accuracy and initiates follow up steps to clear up discrepancies, notifies parties of changes in procedures or requirements, instructs others in procedures and in other ways ensures that the data is accurate and acceptable for use; maintains databases and data files containing such data, managing such information to provide information to unit management and to generate reports. Receives and assists visitors to the office; queries visitors and directs them to appropriate staff or offices; answers substantive questions regarding office/department/agency operations for the purpose of facilitating the use of services. Assists the public, clientele, and others in accessing and making use of department/agency services by advising them regarding their needs and services provided. Drafts and distributes press releases: conducts media monitoring; prepares copy for social media sites; drafts employee newsletter; writes talking points, updates web content; manages inventory for countywide giveaways to support marketing; acts as photographer. Receives, screens, and refers telephones calls; queries callers and transfers or refers calls to appropriate staff or other offices; answers technical or substantive questions regarding the office/department/agency operations. Receives, screens and routes mail; directs items to other staff or County offices as appropriate. Processes information by keying data into computer databases and other computerized record systems; codes and verifies data; updates, edits and corrects data files; produces computer printouts. Maintains manual and/or automated financial, accounting, personnel and other administrative and management files and records; ensures confidentiality of files and records and uses discretion in controlling access to and release of information. Produces a variety of word processed documents such as letters, memoranda, and reports; proofs and edits materials for accuracy of grammar, spelling, punctuation and format and makes corrections; ensures adherence to established style guides and formats. Verifies and approves invoices for payment to vendors.

Knowledge, Skills, and Abilities

Knowledge of-- Modern office procedures and practices including operation of office appliances such as calculators and computers. Administrative support and office management procedures and practices. Effective techniques of supervision. Ability to-- Perform administrative support and office management duties. Perform office assignments involving substantive operations of the unit requiring an understanding of unit operations and policies. Assist the public, clientele, and others to utilize services by explaining, instructing and advising them regarding their needs and requests and the services provided. Direct the work of lower level clerical staff. Perform general office clerical work quickly and efficiently. Deal effectively with the public.

Required Qualifications

Training and/or Education: High School diploma or GED equivalent, including or supplemented by courses in office practices.

Experience: Seven years of progressively responsible general office, secretarial, and office management experience.

Licenses or Certificates: None

Special Requirements

A pre-employment and annual tuberculosis screening will be required if employed in a correctional facility. May be subject to background investigation.

Physical Demands

Operation of keyboard devices for sustained periods. May have to lift up to 25 lbs.

Unusual Demands

Work is subject to frequent interruptions.

FLSA Status

Nonexempt

Compensation Steps

Pay rate: $28.31 - $32.50 per hour; $51,524 - $59,150 annually Grade 720, full-time position, 35 hours per week Department of Public Works, Water & Sewerage Position closing date: October 21, 2026 Please Note: This position will close at 11:59 p.m. on October 21, 2026. The position will be removed from the website as of 12:00 a.m. on October 22nd.

Benefits include

• 15 days of sick leave
• 10 days of annual leave
• 5 days of personal leave
• 13 paid holidays *14 in an election year
• Defined Contribution Plan
• 457(b) Deferred Compensation Plan
• Medical, dental, and vision coverage
• Flexible spending accounts
• Up to 80% tuition reimbursement
• Gym membership discounts

Calvert County Government offers a wide range of benefits to enhance the lifestyle of our employees and the lifestyle of their families and dependents.

Calvert County Government is committed to providing equal opportunity and reasonable accommodations for qualified individuals with disabilities.