Administrative & Accounting Specialist

Envision LED Lighting; Bell (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Priority Dispatch Corp. seeks an experienced Administrative & Accounting Specialist to support accounting activities across real estate, property management, and domestic supplier-related tasks.

You will handle Accounts Payable, Accounts Receivable, and other administrative duties in a multi-entity setting. Ideal candidates bring 3+ years of accounting experience, proficiency with QuickBooks or ERP systems, and strong Excel skills.

Qualifications

• 3+ years of accounting experience in distribution, real estate, or related environment.
• Hands-on accounts payable and accounts receivable experience.
• Experience with QuickBooks and ERP systems (NetSuite, SAP, Oracle, Dynamics).

Responsibilities

• Enter vendor invoices and code to the correct property or business expense account.
• Process accounts payable and prepare payments for approval.
• Manage and reconcile accounts payable for domestic vendors and investigate discrepancies.
• Perform accounts receivable monitoring, collections, and processing for assigned accounts.
• Assist with monthly bank and credit card reconciliations.
• Maintain ERP accounting records separately for each property or business.

Skills

Accounts Payable

Accounts Receivable

ERP systems

Excel

Vendor communication

Analytical skills

Education

Bachelor's degree or equivalent

Tools

QuickBooks

NetSuite

SAP

Oracle

Dynamics

Job description

About the RoleWe are seeking an experienced Administrative & Accounting Specialist to support accounting activities related to real estate, property management, domestic suppliers, and related administrative responsibilities. This role will handle a combination of Accounts Payable, Accounts Receivable, and other Accounting and Administrative tasks.Key ResponsibilitiesEnter vendor invoices, code them to the appropriate property and/or business expense account, process accounts payable and prepare payments for approval.Manage and reconcile Accounts Payable for domestic vendors and investigate discrepancies as needed.Review and reconcile freight and logistics charges.Perform Accounts Receivable monitoring, collections and processing activities for assigned accounts.Assist with monthly bank and credit card reconciliations.Maintain ERP accounting records separately for each property or business.Provide additional accounting support as neededProperty managementQualifications3+ years of accounting experience, preferably in distribution, real estate or related environment.Bachelor's Degree or equivalent experience preferred.Hands-on Accounts Payable and Accounts Receivable experience.Experience with QuickBooks and/or ERP systems such as NetSuite, SAP, Oracle, or Dynamics.Experience in a multi-entity accounting environment preferred.Strong Excel skills.Strong reconciliation, analytical, and problem-solving skills.Excellent attention to detail, organization, and follow-through.Ability to communicate effectively with vendors, customers, and internal departments.