Administrative Account Specialist

Ultimate Staffing; San Diego (CA); On-site; USD 33,000 - 34,000; Full time

Job summary

Ultimate Staffing is actively seeking an Administrative Account Specialist to join their client’s team. The role serves as the main point of contact for customers and internal teams, supporting account maintenance, data entry, administrative tasks, and basic accounts receivable in a fast-paced environment.

The ideal candidate will be organized, detail-oriented, and capable of managing multiple priorities while delivering professional service and accurate recordkeeping.

Qualifications

• Accurate and efficient data entry with exceptional attention to detail.
• Excellent customer service and communication skills.
• Strong organizational and time management abilities.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong problem-solving and analytical skills.
• Ability to learn and adapt to new software systems and technology.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
• Experience with QuickBooks Desktop or Sage ERP is a plus.

Responsibilities

• Respond to customer inquiries regarding accounts, invoices, payments, and company information.
• Deliver professional customer service and maintain positive customer and vendor relationships.
• Manage incoming calls, mail, deliveries, office supplies, and administrative tasks.
• Perform accurate data entry and maintain records in Excel, QuickBooks Desktop, Sage 100 or other ERP systems.
• Generate reports, maintain filing systems, and support document management and record retention.
• Assist multiple departments with administrative support, special projects, and operational initiatives.
• Basic A/R functions

Skills

Data entry

Customer service

Organization

Time management

Problem solving

Teamwork

Excel proficiency

MS Office

Tools

QuickBooks Desktop

Sage ERP

ERP systems

Job description

Salary: USD24 - USD25 per hour

Position Overview

Ultimate Staffing is actively seeking an Administrative Account Specialist to join their client's tea. This role serves as a key point of contact for customers and internal teams while supporting customer account maintenance, data entry, administrative, and basic A/R functions. The ideal candidate should be organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Respond to customer inquiries regarding accounts, invoices, payments, and company information.
• Deliver professional customer service and maintain positive customer and vendor relationships.
• Manage incoming calls, mail, deliveries, office supplies, and administrative tasks.
• Perform accurate data entry and maintain records in Excel, QuickBooks desktop, Sage 100 or any other manufacturing and industrial ERP systems sand other business systems.
• Generate reports, maintain filing systems, and support document management and record retention.
• Assist multiple departments with administrative support, special projects, and operational initiatives.
• Basic A/R functions

Qualifications:

• Accurate and efficient data entry skills with exceptional attention to detail.
• Excellent customer service and communication skills.
• Strong organizational and time management abilities.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong problem-solving and analytical skills.
• Ability to work independently and within a team environment.
• Professional demeanor and positive attitude.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and intermediate to advanced Excel.
• Experience with QuickBooks Desktop, Sage or a manufacturing or industrial ERP system.
• Ability to learn and adapt to new software systems and technology.