Administrative Access Assistant

NU USA Northeastern University; Boston (MA); On-site; USD 32,000 - 44,000; Full time

Job summary

Northeastern University’s Electrical & Computer Engineering Department seeks an Administrative Access Assistant to support Dr. Kevin Fu, ensuring an accessible work environment and coordinating daily activities.

The role emphasizes managing correspondence, schedules, and office operations, with occasional travel. Strong organizational and communication skills are essential, plus familiarity with assistive technology.

Qualifications

• High standards for accuracy and thoroughness in areas of responsibility.
• Strong organizational skills and attention to detail.
• Good communication and interpersonal skills.
• Ability to multitask and problem-solve.
• Ability to work independently and in a team.
• Adaptability to work in a dynamic environment.
• Knowledge of assistive technology or keyboard-based tools to support users with dexterity impairments is preferred.

Responsibilities

• Administrative Assist with communications and correspondence.
• Manage and coordinate Professor Fu’s calendar.
• Organize digital documents logically and accessibly.
• Maintain an accessible and efficient office environment.
• Student Staff Coordination: Assist in hiring and onboarding student workers and supervise staff activities.
• Finances: Support handling basic financial tasks like processing bills and managing expense reports.
• Project Coordination: Provide support in organizing and tracking projects.

Job description

About the Opportunity

JOB SUMMARY: Northeastern University’s Electrical & Computer Engineering Department seeks a proactive and organized Administrative Access Assistant to support Dr. Kevin Fu, a Professor of Electrical & Computer Engineering who has a dexterity impairment affecting his ability to use a mouse and perform precise pointer-based tasks. This role is crucial for coordinating Professor Fu’s daily activities and ensuring his work environment is accessible. Primary activities include managing correspondence, schedules, and an accessible work environment. Occasional travel may be required.

Minimum Qualifications

• Associate’s Degree Required; Bachelor’s degree preferred.
• High standards for accuracy and thoroughness in areas of responsibility.
• Strong organizational skills and attention to detail.
• Good communication and interpersonal skills.
• Ability to multitask and problem-solve.
• Basic financial tracking and bookkeeping skills are a plus.
• Ability to work independently and in a team.
• Adaptability to work in a dynamic environment.
• Knowledge of assistive technology or keyboard-based tools to support users with dexterity impairments is preferred.

Additional Competencies

• Deadline Management
  • Demonstrated ability to set realistic deadlines and consistently meet them.
  • Experience in prioritizing tasks to ensure timely completion of all projects.
• Reliability and Accountability
  • A track record of following through on commitments and responsibilities.
  • Ability to communicate proactively in case of any delays or issues.
• Organizational Skills
  • Proven ability in organizing workspaces, digital files, and schedules to enhance workflow efficiency.
  • Skill in managing multiple tasks and projects simultaneously without compromising quality.
• Project Coordination
  • Experience in keeping projects on track and smoothly running.
  • Ability to identify potential issues or bottlenecks in projects and address them proactively.
• Behavioral Attributes
  • Detail-Oriented and Proactive: Strong attention to detail with a proactive approach to problem-solving and task management. Anticipates needs and takes initiative to address them without waiting for direction.
  • Flexibility and Adaptability: Ability to both work alone when required to meet deadlines and to interact effectively with the team.
• Excellent Communication Skills
  • Excellent verbal and written communication skills. Ability to provide clear and regular updates on project statuses and any challenges encountered.

Key Responsibilities & Accountabilities

• Administrative Assist with communications and correspondence.
• Manage and coordinate Professor Fu’s calendar.
• Organize digital documents logically and accessibly.
• Maintain an accessible and efficient office environment.
• Student Staff Coordination
  • Assist in hiring and onboarding student workers.
  • Help coordinate and supervise student staff activities.
• Finances
  • Support handling basic financial tasks like processing bills and managing expense reports.
  • Tracking office expenditures.
• Project Coordination
  • Provide support in organizing and tracking projects.
  • Assist Professor Fu in preparing materials and project reports.
• Dexterity and Computer Interaction
  • Support Assist Professor Fu with computer tasks requiring precise mouse use or clicking, such as navigating interfaces, selecting items, and interacting with software.
  • Support setup and use of assistive technology and keyboard-based tools to reduce reliance on mouse-dependent workflows.

Documents Required

Resume Cover letter Position Type General Administration Additional Information

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation

Grade/Pay Type: 106H Expected Hiring Range: $23.37 - $32.14. With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

Benefits

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

About Northeastern University

Founded in 1898, Northeastern is a global research university and the recognized leader in experiential lifelong learning. Our approach of integrating real-world experience with education, research, and innovation empowers our students, faculty, alumni, and partners to create worldwide impact. Our global university system provides our community and academic, government, and industry partners with unique opportunities to think locally and act globally. The system—which includes 14 campuses across the U.S., U.K., and Canada, 300,000-plus alumni, and 3,000 partners worldwide—serves as a platform for scaling ideas, talent, and solutions. The university’s residential campuses for undergraduate and graduate degrees are located in Boston, London, and Oakland, California. Our research and graduate campuses are in the Massachusetts communities of Burlington and Nahant; Arlington, Virginia; Charlotte, North Carolina; Miami; Portland, Maine; Seattle; Silicon Valley, California; Toronto; and Vancouver. Northeastern’s personalized, experiential undergraduate and graduate programs lead to degrees through the doctorate in 10 colleges and schools across our campuses. Learning emphasizes the intersection of data, technology, and human literacies, uniquely preparing graduates for careers of the future and lives of fulfillment and accomplishment. Our research enterprise, with an R1 Carnegie classification, is solutions oriented and spans the world. Our faculty scholars and students work in teams that cross not just disciplines, but also sectors—aligned around solving today’s highly interconnected global challenges and focused on transformative impact for humankind.