Administration Specialist (Auto)

Atrium Staffing; Columbus (OH); On-site; USD 46,000 - 55,000; Full time

Benefits offered by this job

Atrium Care Package

Healthcare plans

Discount programs

Paid time off

Job summary

Atrium Staffing in Columbus, OH is seeking an Administration Specialist (Auto) on a temp-to-hire basis to manage the end-to-end vehicle title process for auto loans across multiple states. You will review title documents, submit filings with DMVs, track deadlines, and coordinate with borrowers, dealerships, and internal teams to ensure accurate, compliant title handling and timely post-funding experience.

Candidates should have strong attention to detail, excellent organizational and

Qualifications

• Strong attention to detail and accuracy in handling legal and financial documents.
• Excellent organizational and time-management skills with the ability to manage multiple cases and deadlines.
• Clear and professional verbal and written communication skills.
• Customer-focused mindset with the ability to handle sensitive situations and escalations.

Responsibilities

• Coordinate and process vehicle titles for auto loans, including new, used, lease buyouts, and refinances.
• Review and validate title documentation (MSOs, title applications, lien perfection documents, power of attorney forms, etc.).
• Submit and track title and lien filings with DMVs and state agencies, ensuring compliance and timelines.
• Monitor and resolve title exceptions, such as missing documents and incorrect VINs.
• Communicate with borrowers, dealerships, lenders, and internal stakeholders to obtain required information.
• Maintain detailed records in internal systems, updating title status and documentation.
• Support the release of liens and title transfers upon loan payoff.
• Collaborate with Compliance, Legal, and Operations to ensure adherence to laws and policies.
• Identify process gaps and contribute to continuous improvement initiatives.
• Assist with audits, reporting, and special projects related to title operations.

Skills

Attention to detail

Organization

Communication skills

Customer-focused

CRM systems

Loan servicing systems

Microsoft Office / Google Workspace

Independent work

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office

Google Workspace

CRM systems

Loan servicing systems

Job description

Client Overview:

Our client, a growing startup, is seeking an Administration Specialist (Auto) to join their team on a temp-to-hire basis. They offer a great office culture, room for growth, and cross-training opportunities.

Salary/Hourly Rate:

$22/hr

Position Overview:

The Administration Specialist (Auto) is responsible for managing the end-to-end vehicle title process for the auto lending portfolio. This role ensures accurate, compliant, and timely handling of titles and related documentation across multiple states, working closely with borrowers, dealerships, DMVs, and internal teams to support a seamless post-funding experience.

Responsibilities of the Administration Specialist (Auto):

• Coordinate and process vehicle titles for auto loans, including new, used, lease buyouts, and refinances.


• Review and validate title documentation (MSOs, title applications, lien perfection documents, power of attorney forms, etc.) for accuracy and completeness.


• Submit and track title and lien filings with DMVs and other state agencies, ensuring compliance with state-specific regulations and timelines.


• Monitor and resolve title exceptions, such as missing documents, incorrect VINs, lien errors, and registration discrepancies.


• Communicate with borrowers, dealerships, lenders, and internal stakeholders to obtain required information and resolve title-related issues.


• Maintain detailed records in internal systems, updating title status, notes, and documentation promptly and accurately.


• Support the release of liens and title transfers upon loan payoff, ensuring proper documentation and customer communication.


• Collaborate with Compliance, Legal, and Operations teams to ensure adherence to all applicable laws, policies, and procedures.


• Identify process gaps and contribute to continuous improvement initiatives, including documentation updates and workflow enhancements.


• Assist with audits, reporting, and special projects related to title operations as needed.

Required Experience/Skills for the Administration Specialist (Auto):

• Strong attention to detail and accuracy in handling legal and financial documents.


• Excellent organizational and time-management skills with the ability to manage multiple cases and deadlines.


• Clear and professional verbal and written communication skills.


• Customer-focused mindset with the ability to handle sensitive situations and escalations.


• Proficiency in Microsoft Office or Google Workspace and comfort working in CRM and loan servicing systems.


• Ability to work independently and collaboratively in a fast-paced, evolving environment.

Preferred Experience/Skills for the Administration Specialist (Auto):

• 1 - 3 years of experience in auto title administration, auto finance, dealership title work, or a related field.

Education Requirements:

• High school diploma or equivalent is required.


• Associate’s or Bachelor’s degree is preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Wrapping ID: #LI-AJ3