Administration Receptionist

Ponca City Development Authority; Oklahoma; On-site; USD 28,000 - 31,000; Full time

Job summary

The Kaw Nation is seeking an Administration Receptionist in Kaw City, OK, offering regular full-time work at $13.50 per hour. This role supports the Executive Director and handles front-desk duties with a courteous, professional approach.

Responsibilities include greeting visitors, managing visitor logs, answering phones, processing mail, and providing general office support. A high school diploma or vocational training is preferred, with strong word processing and communication skills required.

Qualifications

• High school diploma or GED required; vocational training preferred.
• Proficiency in word processing and good spelling/grammar.
• Experience with multi-line phone systems and visitor logs preferred.
• Experience can substitute for educational requirements.

Responsibilities

• Greet clients and visitors with a positive, helpful attitude.
• Maintain visitor logs and issue badges as needed.
• Answer phones professionally and route calls appropriately.
• Process incoming/outgoing mail and maintain mail records.
• Issue tribal vehicle keys and maintain mileage log.
• Record maintenance request logs and provide excellent customer service.
• Complete other duties as assigned by supervisors.

Skills

Word processing

Phone handling

Communication skills

Language and spelling

Education

High school diploma or GED

Vocational secretaries training

Tools

Postage machines

Job description

KAW NATION POSITION DESCRIPTION

TITLE

ADMINISTRATION RECEPTIONIST

IMMEDIATE SUPERVISOR

EXECUTIVE DIRECTOR

CONTROLLING SUPERVISOR

CHAIR

STATUS

REGULAR, FULL -TIME

LOCATION

KAW CITY, OK

PAY

$13.50 an hour

QUALIFICATIONS

Must have a high school diploma/GED and/or Vocational secretaries training or trade school. Must have proficiency in word processing. Requires demonstrated language and spelling skills and knowledge of efficient office procedures. Experience in multi-phone line system with good communication skills and postage machines is preferred. Experience may be substituted for educational requirements.

RESPONSIBILITIES

1. Greet clients and visitors with a positive, helpful attitude.
2. Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs.
3. Answering phones in a professional manner, and routing calls as necessary.
4. Process all incoming/outgoing mail including mail records.
5. Issue Tribal vehicles keys to employees and maintain mileage log.
6. Record Maintenance request log.
7. Provide excellent customer service.
8. Complete any other duties as assigned by the immediate/controlling supervisor.