Administration Generalist

Jobtailor; Newport News (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor in Newport News, VA, seeks an administrative professional to represent the unit on administrative matters, support finance, HR, purchasing, and R&D, and prepare budgeting and scheduling reports.

The role focuses on process improvement, system audits, document management, onboarding support, and space planning, requiring strong organization, data analysis, and excellent verbal and written communication; U.S. Citizenship is required.

Qualifications

• Bachelor's Degree and 0 years of relevant exempt experience.
• Equivalent pathways include NNS Apprentice School graduate; Navy Nuclear Power School (NNPS) graduate; Associate's Degree or other formal 2 year program and 2 years of relevant exempt experience or 4 years of relevant non-exempt experience; Military Paygrade E-5 or above military experience; High School/GED and 4 years combined of Manufacturing, Shipbuilding, Trades, Military experience or other relevant exempt experience; or High School/GED and 8 years combined of Manufacturing, Shipbuilding, Trades, Military experience or other relevant non-exempt experience
• Proficient in Microsoft 365
• Proficient in SharePoint
• Strong organizational skills
• Strong attention to detail
• Strong ability to analyze complex data
• Skillful in verbal & written communication
• Strong ability to improve processes
• U.S. Citizenship required

Responsibilities

• Represent organizational unit on administrative matters
• Recommend, interpret, and/or implement company and internal administrative policies and procedures
• Perform a combination of administrative tasks in finance, human resources, purchasing, and research and development
• Prepare budgeting, project scheduling, and statistical reports as required
• Establish protocols, systems, and tools for process improvement
• Perform audits of systems and processes
• Maintain and manage backlog of work
• Manage spatial arrangements of building
• Support management team with onboarding
• Manage document management activities

Skills

Microsoft 365

SharePoint

Organizational skills

Attention to detail

Data analysis

Verbal communication

Written communication

Process improvement

Citizenship

Education

Bachelor's degree

Alternative pathways to degree/experience

Tools

MS Office suite

Job description

• Represent organizational unit on administrative matters
• Recommend, interpret, and/or implement company and internal administrative policies and procedures
• Perform a combination of administrative tasks in finance, human resources, purchasing, and research and development
• Prepare budgeting, project scheduling, and statistical reports as required
• Establish protocols, systems, and tools for process improvement
• Perform audits of systems and processes
• Maintain and manage backlog of work
• Manage spatial arrangements of building
• Support management team with onboarding
• Manage document management activities

Requirements

• Bachelor's Degree and 0 years of relevant exempt experience
• Equivalent pathways include NNS Apprentice School graduate; Navy Nuclear Power School (NNPS) graduate; Associate's Degree or other formal 2 year program and 2 years of relevant exempt experience or 4 years of relevant non-exempt experience; Military Paygrade E-5 or above military experience; High School/GED and 4 years combined of Manufacturing, Shipbuilding, Trades, Military experience or other relevant exempt experience; or High School/GED and 8 years combined of Manufacturing, Shipbuilding, Trades, Military experience or other relevant non-exempt experience
• Proficient in Microsoft 365
• Proficient in SharePoint
• Strong organizational skills
• Strong attention to detail
• Strong ability to analyze complex data
• Skillful in verbal & written communication
• Strong ability to improve processes
• U.S. Citizenship required

Core Competencies

Demonstrates strong organizational and analytical skills to manage administrative tasks across finance, human resources, and project scheduling. Proficient in Microsoft 365 and SharePoint, with a focus on process improvement and effective communication.

Highest-signal resume keywords

• Microsoft 365 Proficiency
• SharePoint Proficiency
• Process Improvement
• Organizational Skills
• Data Analysis

ATS Optimization Keywords

Soft Skills

• Attention to Detail
• Verbal Communication
• Written Communication

Industry Keywords

• Administrative Policies
• Budgeting
• Project Scheduling
• Document Management
• Audits
• Onboarding
• Process Improvement
• Spatial Arrangements