Administration & Finance Specialist, CAS Office

University of Hawai'i; Hilo (AR); On-site; USD 50,000 - 70,000; Full time

Job summary

The University of Hawai'i at Hilo is hiring an Admin & Fiscal Support Specialist to support the College of Arts and Sciences (CAS). The role handles budgets, payroll, purchasing, and records while coordinating with a multidisciplinary faculty and staff.

You will work closely with the CAS Dean and CAS staff, ensuring financial compliance and timely processing of transactions, travel, and procurement. This permanent, 11-month, full-time position emphasizes organizational excellence and service

Qualifications

• Bachelor's degree and 1 year of professional experience in fiscal or business administration.
• Knowledge of fiscal, budget management, and HR-related concepts.
• Ability to communicate clearly in writing and verbally with diverse groups.
• Ability to use a PC and word processing software effectively.

Responsibilities

• Assist with CAS and Kuleana & Community activities including budgeting and procurement.
• Plan and budget for program activities and CAS events.
• Prepare purchasing requests and ensure compliance with laws and policies.
• Monitor payroll and personnel records; handle travel authorizations and reimbursements.
• Obtain quotes, contact vendors, and manage bids and acquisitions.
• Maintain college websites, newsletters, and marketing materials as needed.
• Staff CAS Office operations including reception and referrals to staff.
• Provide coverage to CAS units as directed by the Dean.
• Prepare and analyze program data; submit reports to the CAS Dean.
• Other duties as assigned.

Skills

Management support

Budget & payroll

Communication

Office administration

PC & word processing

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Job description

The University of Hawai'i at Hilo is hiring an Admin & Fiscal Support Specialist to support the College of Arts and Sciences (CAS). The role handles budgets, payroll, purchasing, and records while coordinating with a multidisciplinary faculty and staff.

You will work closely with the CAS Dean and CAS staff, ensuring financial compliance and timely processing of transactions, travel, and procurement. This permanent, 11-month, full-time position emphasizes organizational excellence and service