Fiscal Specialist (0097666T) - READVERTISEMENT

University of Hawai'i; Honolulu (HI); On-site; USD 60,000 - 75,000; Full time

Job summary

The University of Hawai'i is seeking a Fiscal Specialist to support grants management and financial operations within the School of Ocean and Earth Science and Technology (SOEST) at UH Manoa in Honolulu, Hawaii. The role focuses on pre-award to closeout, budgeting, procurement, and reporting for sponsored programs.

Ideal candidates will have a business/finance degree and strong knowledge of fiscal administration, with the ability to train staff and improve processes.

Qualifications

• Bachelor's degree or equivalent in business/finance or related field.
• Knowledge of budgeting, grants administration, and financial reporting.
• Familiarity with UH/RCUH policies and funding mechanisms is preferred.
• Ability to communicate effectively and work with diverse teams.
• Experience with accounting, procurement, and fiscal compliance is desirable.
• Ability to learn UH systems for grants, procurement, and personnel processes.
• Strong analytical and problem-solving skills for routine and complex tasks.

Responsibilities

• Assists with overall grants management including pre-award, account setup, budgeting, procurement, inventory, disbursement, reporting, and closeout.
• Supports departments and programs in managing funded projects and financial records.
• Provides staff support and advisory services to management and colleagues on fiscal processes.
• Develops or improves procedures and assists with routine analyses for the program.
• Prepares reports and communicates findings to management and stakeholders.
• Supervises and mentors junior fiscal staff or students as directed.
• Delivers fiscal compliance training to PIs, managers, and support staff as needed.

Skills

Grants management

Budgeting

Financial reporting

Procurement processes

Accounts management

Training and mentoring

Communication skills

Education

Bachelor's degree in Business Administration, Accounting or related field

Job description

Summary

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Title: Fiscal Specialist

Position Number: 0097666T

Hiring Unit: School of Ocean and Earth Science and Technology (SOEST)

Location: UH at Manoa

Date Posted: September 17, 2026

Closing Date: October 6, 2026

Band: A

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Other Conditions: To begin approximately November 2026. Continuation subject to availability of funds and satisfactory performance.

Duties and Responsibilities (*Denotes essential functions)

• 1.*Assists with overall grants management, including but not limited to: pre-award, account establishment and maintenance, budget and budget forecasting, procurement, inventory, personnel, disbursing, reporting, and closeout.
• 2.*Assists senior specialists in managing departments, institutes, and/or major programs. This includes dealing with appropriated, extramural, and revolving funds.
• 3.*Provides administrative staff support and advisement to higher level personnel, organizational groups, colleges, or programs in the performance of work of limited scope, difficulty, or complexity in a specialty area.
• 4.Learns and applies methods, techniques, and principles of the specialty area and keeps abreast of emerging changes and updates.
• 5.*Assists senior specialist in the performance of both detailed and routine work and performs or assists with reviews and analyses to provide information.
• 6.Independently performs assignments of limited scope and complexity in the specialty area involving application of standard policies and regulations and widely accepted methods and practices.
• 7.Assists in the development or improvement of procedures; makes recommendations or performs functions of comparable scope and difficulty in support of the program(s).
• 8.Assists with development, preparation, and transmittal of reports with limited complexity and/or special nonrecurring reports for internal and external review/distribution as needed.
• 9.Assists with development and/or presentation of information of limited scope to management and/or other personnel; written and/or oral reports and/or recommendations.
• 10.Participate in the supervision, development, and training of other junior fiscal staff, clerical staff, or students, as directed.
• 11.*Performs specific portions of work to provide orientation, familiarization, and training in the specialty area(s).
• 12.Provide and/or conduct fiscal compliance training of average difficulty to departmental Principal Investigators (PIs), managers, and administrative support staff as needed.
• 13.Advises supervisor of the progress of projects assigned, anticipated problems, major policy changes expected affecting specialized area, and completion of projects assigned.
• 14.*Effectively resolves complaints.
• 15.Receives training relative to policies and procedures of specialty area.
• 16.Works as a team member to identify, coordinate, and evaluate problems.
• 17.Responsible for exercising tact, diplomacy, and good judgment in relations with others and in written and oral communications.
• 18.Assists other fiscal offices and departments in the school as needed.
• 19.Other duties as assigned

Minimum Qualifications

• 1.Possession of a baccalaureate degree in Business Administration, Accounting or related field and 0 year(s) of progressively responsible professional experience with responsibilities for sponsored project administration, general business management, financial or governmental accounting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated
• 2.Functional knowledge of principles, practices and techniques in business management or fiscal administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• 3.Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business management or fiscal administration.
• 4.Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the business management.
• 5.Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• 6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• 7.Demonstrated ability to operate a personal computer, apply word processing software and spreadsheet software.

Desirable Qualifications

• 1.Knowledge of policies and procedures of UH and RCUH
• 2.Familiarity with the UH and RCUH accounting, procurement, and personnel systems.
• 3.Professional work experience in a an academic/university environment

Examples of duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Inquiries: Sharisse Nakasone; 808-956-3128; [e-mail]