Administration Assistant

RecruitGo; United States; Remote; USD 35,000 - 55,000; Full time

Job summary

RecruitGo is seeking an Administration Assistant to support office operations. This remote position involves various administrative tasks, requiring strong organizational skills and attention to detail. The ideal candidate will have proficiency in English and the ability to work collaboratively in a supportive team environment.

Benefits

Remote work setup

Working device provided

Diverse challenges

Team collaboration

Inclusive workplace

Qualifications

• Proficient in written and verbal English communication.
• Strong organizational skills with keen attention to detail.

Responsibilities

• Prepare standard client cover letters and manage electronic filing.
• Assist with the review, collation of documents, and ensure their accuracy.
• Conduct company and individual searches and manage database changes.

Skills

English communication

Organizational skills

Attention to detail

Job description

RecruitGo is a leading Employer of Record (EOR) company specializing in bridging top talents in emerging markets with global clients. Our services enable businesses to hire, manage, and pay employees internationally with ease. We are committed to providing seamless and efficient solutions to our clients and fostering a dynamic and inclusive work environment for our team.

Position Overview

RecruitGo is looking for an Administration Assistant based in the Philippines who will be reporting directly to the Compliance Manager or Practice Manager. This position is primarily focused on supporting the team with various administrative tasks essential to maintaining the smooth functioning of the office. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work independently and as part of a team.

Responsibilities:

• Prepare standard client cover letters and manage electronic filing.
• Oversee the distribution of daily mail and ensure timely preparation and sending of electronic mail.
• Assist with the review, collation, and ordering of Deed Stamping for new entities, ensuring all documents are accurate.
• Prepare monthly interest invoices.
• Updating and processing database changes.
• Creating new client profiles and managing client exits.
• Preparing and lodging ASIC forms.
• Reviewing and managing ASIC Annual Statements and reminders.
• Registering and renewing business names.
• Conducting various company, business, individual, and land title searches.
• Processing ASIC invoices and penalty notices.
• Ensure that procedure manuals are up-to-date and accurate.
• Perform general ad hoc office duties as assigned by the Manager, Practice Manager, or Principals.

Requirements:

• Proficiency in written and verbal English communication.
• Strong organizational skills with keen attention to detail.

Nice to Have:

• At least two years of experience working in or for an Australian accounting firm.
• Familiarity with ASIC lodgements and database administration.

Why RecruitGo?

RecruitGo seamlessly links world-class business partners with top-tier global talent in emerging markets. Secure legal employment through our Employer of Record services and embark on a journey to unparalleled professional opportunities.

• Work Schedule: Monday- Friday 9:00 – 17:00 AUS Sydney EST
• Work Set up : Remote
• Working Device : Will be provided
• Diverse Challenges: Each day offers fresh opportunities and unique challenges that keep your work engaging and rewarding.
• Team Collaboration: Join a supportive team, where your insights and contributions are valued.
• Inclusivity: Be part of an inclusive and diverse workplace that values your contributions.

Do you have previous experience in an administrative support role?*

Have you worked in or with an Australian accounting firm before?*

Are you familiar with working on tasks related to the Australian Securities and Investments Commission (ASIC)?*

How much is your expected salary?*

How long is your notice period? (or when is the expected time to join our company if accepted)*

RecruitGo is dedicated to safeguarding and respecting your privacy. We assure you that your personal information will only be processed for recruitment purposes. Occasionally, we may reach out to you with new opportunities aligned with your interests. By submitting your Job Application Data, you explicitly grant the company consent to collect, process, store, retain, update, and retrieve your personal information. To indicate your consent, please check the box below.* Yes, I consent. No, I do not consent.