Administration Assistant

Iron Mountain; United States; Hybrid; USD 10,000 - 60,000; Full time

Job summary

Iron Mountain is seeking an experienced Administration Assistant to support its Global Platform & Technologies and Global Product & Solutions teams. This pivotal role involves coordinating logistics, managing communications, and assisting with employee onboarding and special projects, perfect for candidates with strong organizational and problem-solving skills.

Benefits

Remote flexibility

Paid vacation time

Tuition Reimbursement

401(k) with company match

Employee Assistance Program

Qualifications

• 2-4 years administrative experience required.
• Technical proficiency in Google Suite and MS Office essential.
• Strong communication skills and attention to detail needed.

Responsibilities

• Coordinate onsite events and manage logistics.
• Draft and manage professional communication.
• Assist in employee hiring and onboarding processes.

Skills

Problem Solving

Organizational Skills

Communication

Confidentiality

Education

2-4 years of administrative experience

Technical proficiency in Google Suite and MS Office

Tools

Google Suite

MS Office

Job description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth stor y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Elevate Your Career at Iron Mountain

We’re looking for an experienced, proactive, and detail-oriented Administration Assistant
to support our Global Platform & Technologies(GPT) and Global Product & Solutions(GPS) teams. This role offers a unique opportunity to work with a team that is bringing innovative new software platforms and solutions to market.

You’ll be responsible for ensuring smooth operations across several aspects of running
a large software development organization including equipment ordering, onboarding
new employees, resolving expense report issues and organizing team workshops that
are critical for success. You’ll also play a critical role in drafting communications and taking on special projects that require a mix of creativity and precision.

To thrive in this role, you’ll need to work in partnership with our Executive Assistant.
Together you will tackle the administration needs of the GPT and GPS team with urgency,
good judgement and strong communications.

What we offer:

• Remote flexibility
• Paid vacation time, paid holidays, paid sick/personal time
• Tuition Reimbursement
• 401(k) with company match & Employee Stock Purchase Program
• EAP- Employee Assistance Program

Role and Responsibilities:

• Coordinate and schedule onsite events for the GPT/GPS team, ensuring seamless logistics, including travel, room bookings, catering, and audio-visual requirements.
• Communication & Correspondence: Draft and manage emails, letters, memos, and reports. Respond to internal and external communications with professionalism and poise.
• Employee Hiring and Onboarding: Assist with administration details related intaking requests for hire, entering them into our systems, ordering new hire equipment, etc.
• Visa requests: Handle necessary work permits when we onboard international employees.
• Travel & Expense Expense Report Issue Triage: Be familiar with our expense report practices so that you can aid our GPT / GPS teams when issues arise.
• Special Projects: Provide administrative support to our team members in selected special projects that require administration support and project coordination.
• Cross-Functional Interaction: Interface with Engineering team, Product Management teams, financial teams and vendors.
• Document & Data Management: Prepare and organize reports, presentations, and data, ensuring accuracy and timely follow-up on action items

The Ideal Candidate Characteristics & Credentials

• Experience: 2-4 years of administrative experience, including strong problem solving skills.
• Organizational Skills: Attention to detail with the ability to partner with Executive Assistants to prioritize, and manage multiple tasks effectively.
• Technical Proficiency: Skills in Google suite, MS Office (Outlook, Word, PowerPoint, Excel) and other web tools.
• Communication & Relationship Building: Strong verbal and written communication skills, with the ability to foster positive relationships.
• Confidentiality & Judgment: Experience handling confidential information and exercising discretion and sound judgment in decision-making.
• Self-Motivation & Work Ethic: Highly motivated, proactive, and able to work independently with a sense of urgency, maintaining a high energy level and strong work ethic.

Join us at the Mountain where culture and values are practiced and respected every day. Apply Now!

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth stor y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Elevate Your Career at Iron Mountain

We’re looking for an experienced, proactive, and detail-oriented Administration Assistant
to support our Global Platform & Technologies(GPT) and Global Product & Solutions(GPS) teams. This role offers a unique opportunity to work with a team that is bringing innovative new software platforms and solutions to market. You’ll be responsible for ensuring smooth operations across several aspects of running
a large software development organization including equipment ordering, onboarding
new employees, resolving expense report issues and organizing team workshops that
are critical for success. You’ll also play a critical role in drafting communications and taking on special projects that require a mix of creativity and precision. To thrive in this role, you’ll need to work in partnership with our Executive Assistant.
Together you will tackle the administration needs of the GPT and GPS team with urgency,
good judgement and strong communications.

What we offer:

• Remote flexibility
• Comprehensive Benefits Package
• Paid vacation time, paid holidays, paid sick/personal time
• Tuition Reimbursement
• 401(k) with company match & Employee Stock Purchase Program
• EAP- Employee Assistance Program

Role and Responsibilities:

• Coordinate and schedule onsite events for the GPT/GPS team, ensuring seamless logistics, including travel, room bookings, catering, and audio-visual requirements.
• Communication & Correspondence: Draft and manage emails, letters, memos, and reports. Respond to internal and external communications with professionalism and poise.
• Employee Hiring and Onboarding: Assist with administration details related intaking requests for hire, entering them into our systems, ordering new hire equipment, etc.
• Visa requests: Handle necessary work permits when we onboard international employees.
• Travel & Expense Expense Report Issue Triage: Be familiar with our expense report practices so that you can aid our GPT / GPS teams when issues arise.
• Special Projects: Provide administrative support to our team members in selected special projects that require administration support and project coordination.
• Cross-Functional Interaction: Interface with Engineering team, Product Management teams, financial teams and vendors.
• Document & Data Management: Prepare and organize reports, presentations, and data, ensuring accuracy and timely follow-up on action items

The Ideal Candidate Characteristics & Credentials

• Experience: 2-4 years of administrative experience, including strong problem solving skills.
• Organizational Skills: Attention to detail with the ability to partner with Executive Assistants to prioritize, and manage multiple tasks effectively.
• Technical Proficiency: Skills in Google suite, MS Office (Outlook, Word, PowerPoint, Excel) and other web tools.
• Communication & Relationship Building: Strong verbal and written communication skills, with the ability to foster positive relationships.
• Confidentiality & Judgment: Experience handling confidential information and exercising discretion and sound judgment in decision-making.
• Self-Motivation & Work Ethic: Highly motivated, proactive, and able to work independently with a sense of urgency, maintaining a high energy level and strong work ethic.

Join us at the Mountain where culture and values are practiced and respected every day. Apply Now!

Category: Administrative Services

About the company

Iron Mountain Incorporated (NYSE: IRM) is the global leader for storage and information management services. Trusted by more than 220,000 organizations around the world, Iron Mountain boasts a real estate network of more than 80 million square feet across more than 1,350 facilities in 45 countries dedicated to protecting and preserving what matters most for its customers.

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