Administration Assistant

Acupuncture is my Life, PLLC.; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Acupuncture is my Life, PLLC. is seeking an Administration Assistant to support the Doctor with general office operations and social media activities.

The role involves calendar and email management, accurate record keeping, document preparation, and professional reception duties, with opportunities to grow into an Office Manager role. Responsibilities include managing calendars and emails, data entry, document preparation, coordinating supplies, and maintaining both digital and paper-based

Qualifications

• 3+ years of experience in administrative support.
• Strong organization, attention to detail, and time management skills.
• Proficiency with Microsoft Office, Microsoft 365, and Google Workspace.
• Experience with document management, data entry, and records management.

Responsibilities

• Manage calendars, email correspondence, and travel arrangements.
• Perform accurate data entry and maintain organized records.
• Prepare, format, and manage office documents.
• Support general office operations and day-to-day administrative activities.
• Coordinate office supplies and maintain paper-based administrative processes.
• Welcome visitors and provide professional reception support.
• Manage social media activities and related content.
• Use Microsoft 365, Google Workspace, and document management processes to support the office.

Skills

Administrative support

Organization

Time management

Reception/communication

Social media management

Education

Associate degree in business administration or related field

Tools

Microsoft Office

Microsoft 365

Google Workspace

Job description

Job Description

Job Description

The Administration Assistant supports the Doctor with general office operations and social media activities. This role helps keep daily administrative processes organized through calendar and email management, accurate record keeping, document preparation, visitor reception, and coordination across Microsoft 365, Google Workspace, and paper-based processes, with opportunities to grow into an Office Manager role.

Responsibilities

• Manage calendars, email correspondence, and travel arrangements.
• Perform accurate data entry and maintain organized records.
• Prepare, format, and manage office documents.
• Support general office operations and day-to-day administrative activities.
• Coordinate office supplies and maintain paper-based administrative processes.
• Welcome visitors and provide professional reception support.
• Manage social media activities and related content.
• Use Microsoft 365, Google Workspace, and document management processes to support the office.

Preferred Qualifications

• 3+ years of experience in administrative support.
• Associate degree in business administration or a related field.
• Proficiency with Microsoft Office, Microsoft 365, and Google Workspace.
• Experience with document management, data entry, and records management.
• Strong organization, attention to detail, and time management skills.

Company Description

A growing acupuncture clinic located in Queens that is opening an additional clinic in Brooklyn, NY. We offer opportunity for growth, and are very flexible in terms of hours and location.

Company Description

A growing acupuncture clinic located in Queens that is opening an additional clinic in Brooklyn, NY. We offer opportunity for growth, and are very flexible in terms of hours and location.