Administration Assistant

ConGlobal Industries LLC; Illinois; On-site; USD 27,000 - 32,000; Full time

Job summary

ConGlobal Industries LLC is hiring an Administrative Assistant to support terminal operations with front-line customer service, data entry, and calendar management. This full-time role includes paid training and benefits, with starting pay of $19.50–$23.00 per hour and opportunities for advancement.

Open availability is required, including 1st shift Wednesday–Friday with alternating Saturdays, weekends, holidays, and varying shifts as business needs require.

Qualifications

• Prior administrative or office support experience preferred
• Strong typing and data entry skills
• Highly organized, detail-oriented, and able to manage multiple tasks
• Strong verbal and written communication skills
• Exceptional organizational, time management, and multitasking abilities
• Proficient in Microsoft Office and web-based data systems
• Strong work ethic and a positive, team-oriented attitude
• Eagerness to learn and adapt in a fast-paced environment
• Open availability required, including 1st shift Wednesday–Friday with alternating Saturdays, as well as weekends, holidays, and varying shifts as business needs require
• Must pass pre-employment background verification, physical and drug screening.
• The Federal Rail Administration sets and enforces safety regulations and standards for railroad operations. If applicable for the position you are applying to, and if you are offered the position, you will have to take and pass a drug screen.

Responsibilities

• Support general business operations through a variety of administrative duties
• Answer phones and respond to emails in a professional and timely manner
• Provide customer service support to internal teams and external customers
• Manage calendars, schedule meetings, and coordinate administrative activities
• Maintain accurate client files, records, and databases
• Process data entry and maintain customer equipment inventory records
• Maintain office supplies, mail distribution, and a clean, organized reception area
• Communicate effectively with team members and customers to resolve issues
• Partner with customers to problem-solve and support continuous improvement of terminal performance
• Enforce and uphold all ConGlobal rules, regulations, and policies

Skills

Typing & data entry

Organization & multitasking

Communication skills

Microsoft Office

Tools

Microsoft Office

Web-based data systems

Job description

Launch Your Career with ConGlobal

ConGlobal is hiring immediately for a key role in our global supply chain operations. Whether you’re looking to grow your career or gain new skills, this role offers paid training, competitive pay, excellent benefits, and long-term advancement opportunities.

Starting Pay: $19.50 – $23.00/hour Status: Full-Time | Immediate Hire

Schedule: Open availability required, including all shifts, weekends, and holidays.

The Administrative Assistant is responsible for supporting day-to-day administrative and operational functions at the terminal. This role provides front-line customer service, handles administrative tasks, and supports internal teams to ensure efficient terminal operations.

Key Responsibilities

• Support general business operations through a variety of administrative duties
• Answer phones and respond to emails in a professional and timely manner
• Provide customer service support to internal teams and external customers
• Manage calendars, schedule meetings, and coordinate administrative activities
• Maintain accurate client files, records, and databases
• Process data entry and maintain customer equipment inventory records
• Maintain office supplies, mail distribution, and a clean, organized reception area
• Communicate effectively with team members and customers to resolve issues
• Partner with customers to problem-solve and support continuous improvement of terminal performance
• Enforce and uphold all ConGlobal rules, regulations, and policies

Qualifications

• Prior administrative or office support experience preferred
• Strong typing and data entry skills
• Highly organized, detail-oriented, and able to manage multiple tasks
• Strong verbal and written communication skills
• Exceptional organizational, time management, and multitasking abilities
• Proficient in Microsoft Office and web-based data systems
• Strong work ethic and a positive, team-oriented attitude
• Eagerness to learn and adapt in a fast-paced environment
• Open availability required, including 1st shift Wednesday–Friday with alternating Saturdays, as well as weekends, holidays, and varying shifts as business needs require
• Must pass pre-employment background verification, physical and drug screening.
• The Federal Rail Administration sets and enforces safety regulations and standards for railroad operations. If applicable for the position you are applying to, and if you are offered the position, you will have to take and pass a drug screen.

We offer competitive pay, medical/dental/vision benefits, 401(k), paid training, career advancement and more.