Admin Support - Ambulatory Float Team (West Los Angeles)

University of California - Los Angeles Health; Santa Monica (CA); On-site; USD 32,000 - 45,000; Full time

Job summary

UCLA Health is seeking a flexible Team Assistant for its Ambulatory Float Team. You will support patient flow from registration through discharge across 25+ specialties, collaborating with clinic teams to ensure smooth operations and outstanding service in UCLA Health's ambulatory network.

Travel to UCLA Health community clinics throughout Southern California is required, with assignments focused in the West Los Angeles region.

Qualifications

• Ability to be highly flexible and travel to multiple sites.
• Excellent interpersonal and communication skills to coordinate many appointments.
• Efficiently facilitate appointment scheduling including transportation and maintain sub-specialty schedules.
• Strong organizational skills to prioritize tasks in a fast-paced environment.
• Proficiency with Word, Excel, Email and database programs.

Responsibilities

• Support patient flow from registration through discharge.
• Collaborate with clinic teams to ensure smooth operations and outstanding service.
• Provide coverage across multiple practices based on staffing needs.
• Assist with appointment coordination and transportation arrangements.

Skills

Flexibility

Interpersonal communication

Appointment coordination

PC skills

Travel readiness

Tools

Word

Excel

Email (Outlook)

Database software

Job description

Description

About the Role

Ready for a role that offers variety, growth, and the opportunity to make an impact every day? Join UCLA Health's Ambulatory Float Team and support patients across 25+ specialties, including Primary Care, Pediatrics, specialty, and surgical practices. As a Team Assistant, you'll gain exposure to diverse clinical settings while helping deliver an exceptional patient experience across UCLA Health's ambulatory network.

We're looking for a flexible, energetic professional who thrives in a fast-paced environment. You'll support patient flow from registration through discharge, collaborate with clinic teams to ensure smooth operations and outstanding service, and provide coverage across multiple practices based on staffing needs. If you're adaptable, dependable, patient-focused, and excited to learn and grow across different specialties and locations, we'd love to hear from you.

Travel Requirements

Travel to all UCLA Health Ambulatory Community Clinics throughout Southern California is required, and you must be physically present at assigned worksites. Assignment locations are based on operational needs and are subject to change.

Although travel to all UCLA Health community practices is required, current staffing needs are primarily located in the West Los Angeles region, including:

• Marina Del Rey
• Malibu
• Santa Monica
• Venice
• Brentwood
• Culver City
• Inglewood
• Westchester

Salary Range: $27.74 Hourly - $27.74 Hourly

Qualifications

Required

• Ability to be highly flexible, travel to multiple work sites within UCLA Health community based practices and work a variable schedule
• Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health System
• Skill in efficiently and accurately facilitate the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules
• Ability to demonstrate clear knowledge of job responsibilities; skillfully use equipment, software and tools required to do the job; and to work steadily to get job done
• Excellent organizational skills and ability to prioritize assignments
• Skill in using a PC with associated programs including Word, Excel, and E-mail, demonstrated work experience with a database computer program

Highly desired

• Working knowledge of online systems and applications, including appointment and procedure scheduling, encounter registration, and access to hospital laboratory results and medical reports.
• Knowledge of major medical insurance plans and types of coverage provided
• Experience working in a healthcare setting