Admin Support - Ambulatory Float Team (Southwest Valley)

University of California - Los Angeles Health; Calabasas (CA); On-site; USD 32,000 - 45,000; Full time

Job summary

UCLA Health is seeking a flexible Team Assistant for its Ambulatory Float Team. You will support patient flow from registration to discharge across 25+ specialties, working in a fast-paced ambulatory setting and traveling to multiple clinics as needed.

You’ll collaborate with clinic teams to ensure smooth operations and exceptional patient service across UCLA Health’s ambulatory network. This role requires adaptability, dependability, and a customer‑focused mindset across diverse locations.

Qualifications

• Ability to be highly flexible and travel to multiple UCLA Health community practice sites.
• Excellent interpersonal and communication skills to coordinate appointments with staff across clinical services.
• Skill in efficiently facilitating the appointment process, including transportation arrangements.
• Ability to understand and perform job responsibilities and to use required equipment, software, and tools.
• Strong organizational skills and ability to prioritize assignments.
• Proficient PC skills with Word, Excel, and Email; experience with a database program.

Skills

Travel flexibility

Interpersonal skills

Appointment coordination

Organizational skills

PC literacy

Tools

Word

Excel

Email

Database software

Job description

Description

About the Role

Ready for a role that offers variety, growth, and the opportunity to make an impact every day? Join UCLA Health's Ambulatory Float Team and support patients across 25+ specialties, including Primary Care, Pediatrics, specialty, and surgical practices. As a Team Assistant, you'll gain exposure to diverse clinical settings while helping deliver an exceptional patient experience across UCLA Health's ambulatory network.

We're looking for a flexible, energetic professional who thrives in a fast-paced environment. You'll support patient flow from registration through discharge, collaborate with clinic teams to ensure smooth operations and outstanding service, and provide coverage across multiple practices based on staffing needs. If you're adaptable, dependable, patient-focused, and excited to learn and grow across different specialties and locations, we'd love to hear from you.

Travel Requirements

Travel to all UCLA Health Ambulatory Community Clinics throughout Southern California is required, and you must be physically present at assigned worksites. Assignment locations are based on operational needs and are subject to change.

Although travel to all UCLA Health community practices is required, current staffing needs are primarily located in the Southwest Valley region, including:

• Thousand Oaks
• Westlake Village
• Calabasas
• West Hills
• Ventura
• Simi Valley
• Agoura Hills

Salary Range: $27.74 Hourly - $27.74 Hourly

Qualifications

Required:

• Ability to be highly flexible, travel to multiple work sites within UCLA Health community based practices and work a variable schedule
• Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health System
• Skill in efficiently and accurately facilitate the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules
• Ability to demonstrate clear knowledge of job responsibilities; skillfully use equipment, software and tools required to do the job; and to work steadily to get job done
• Excellent organizational skills and ability to prioritize assignments
• Skill in using a PC with associated programs including Word, Excel, and E-mail, demonstrated work experience with a database computer program

Highly desired:

• Working knowledge of online systems and applications, including appointment and procedure scheduling, encounter registration, and access to hospital laboratory results and medical reports.
• Knowledge of major medical insurance plans and types of coverage provided
• Experience working in a healthcare setting
• Knowledge of medical terminology