Admin Support - Ambulatory Float Team (Northeast Valley/LA)

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 32,000 - 45,000; Full time

Job summary

UCLA Health’s Ambulatory Float Team seeks a Team Assistant to support patients across 25+ specialties, from primary care to surgery, delivering an exceptional patient experience within UCLA Health's ambulatory network.

You will travel to UCLA Health community clinics throughout Southern California, adapt to a fast-paced environment, and assist with registration through discharge while coordinating with multiple clinic teams to ensure smooth operations.

Qualifications

• Must be highly flexible and able to travel to multiple UCLA Health sites within the ambulatory network.
• Excellent interpersonal and communication skills to coordinate appointments with staff from many clinical services.
• Efficiently facilitate appointment processes, including transportation arrangements and physician scheduling.
• Demonstrate clear knowledge of responsibilities; proficient with required software and tools.
• Excellent organizational skills with the ability to prioritize assignments.
• Proficient PC skills including Word, Excel, and email.

Responsibilities

• Support patient flow from registration through discharge.
• Collaborate with clinic teams to ensure smooth operations and outstanding service.
• Provide coverage across multiple practices based on staffing needs.
• Travel to UCLA Health community clinics as required.

Skills

Flexibility

Interpersonal communication

Appointment scheduling

Organizational skills

Multisite travel coordination

Tools

Word

Excel

Email

Database software

Job description

Description

About the Role

Ready for a role that offers variety, growth, and the opportunity to make an impact every day? Join UCLA Health's Ambulatory Float Team and support patients across 25+ specialties, including Primary Care, Pediatrics, specialty, and surgical practices. As a Team Assistant, you'll gain exposure to diverse clinical settings while helping deliver an exceptional patient experience across UCLA Health's ambulatory network.

We're looking for a flexible, energetic professional who thrives in a fast-paced environment. You'll support patient flow from registration through discharge, collaborate with clinic teams to ensure smooth operations and outstanding service, and provide coverage across multiple practices based on staffing needs. If you're adaptable, dependable, patient-focused, and excited to learn and grow across different specialties and locations, we'd love to hear from you.

Travel Requirements

Travel to all UCLA Health Ambulatory Community Clinics throughout Southern California is required, and you must be physically present at assigned worksites. Assignment locations are based on operational needs and are subject to change.

Although travel to all UCLA Health community practices is required, current staffing needs are primarily located in the Northeast Valley/LA region, including:

• Burbank
• Glendale
• North Hollywood
• Monterey Park
• Monrovia
• Toluca Lake
• Pasadena

Salary Range: $27.74 Hourly - $27.74 Hourly

Qualifications

Required:

• Ability to be highly flexible, travel to multiple work sites within UCLA Health community based practices and work a variable schedule
• Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health System
• Skill in efficiently and accurately facilitate the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules
• Ability to demonstrate clear knowledge of job responsibilities; skillfully use equipment, software and tools required to do the job; and to work steadily to get job done
• Excellent organizational skills and ability to prioritize assignments
• Skill in using a PC with associated programs including Word, Excel, and E-mail, demonstrated work experience with a database computer program

Highly desired:

• Working knowledge of online systems and applications, including appointment and procedure scheduling, encounter registration, and access to hospital laboratory results and medical reports.
• Knowledge of major medical insurance plans and types of coverage provided
• Experience working in a healthcare setting
• Knowledge of medical terminology