Admin Support - Ambulatory Float Team (West Los Angeles)

University of California; Santa Monica, Northern (CA, KY); Hybrid; USD 38,000 - 54,000; Full time

Job summary

UCLA Health in Santa Monica is seeking a Team Assistant to join the Ambulatory Float Team. You will support patient flow from registration through discharge, assist multiple clinics across 25+ specialties, and ensure an exceptional patient experience across UCLA Health's ambulatory network.

This on-site role requires travel to UCLA Health community clinics throughout Southern California, a flexible schedule, and strong teamwork.

Qualifications

• Must be highly flexible and able to travel between UCLA Health sites.
• Excellent interpersonal and communication skills.
• Efficient scheduling and transportation arrangements.
• Organizational skills and ability to manage multiple appointments.
• Proficient PC skills with Word, Excel, and email; familiarity with databases.

Responsibilities

• Support patient flow from registration through discharge.
• Collaborate with clinic teams to ensure smooth operations and service.
• Provide coverage across multiple practices based on staffing needs.
• Travel to UCLA Health community clinics throughout Southern California as required.

Skills

Flexibility

Interpersonal skills

Scheduling

Organization

PC literacy

Tools

Word

Excel

Email

Database software

Job description

Work Location: Santa Monica, CA, USA

Onsite or Remote

Fully On-Site

Work Schedule

Varies

Posted Date

09/08/2026

Salary Range: $27.74 - 39.36 Hourly

Employment Type

Duration

Indefinite

Job #

33048

Primary Duties and Responsibilities

About the Role

Ready for a role that offers variety, growth, and the opportunity to make an impact every day? Join UCLA Health's Ambulatory Float Team and support patients across 25+ specialties, including Primary Care, Pediatrics, specialty, and surgical practices. As a Team Assistant, you'll gain exposure to diverse clinical settings while helping deliver an exceptional patient experience across UCLA Health's ambulatory network.

We're looking for a flexible, energetic professional who thrives in a fast-paced environment. You'll support patient flow from registration through discharge, collaborate with clinic teams to ensure smooth operations and outstanding service, and provide coverage across multiple practices based on staffing needs. If you're adaptable, dependable, patient-focused, and excited to learn and grow across different specialties and locations, we'd love to hear from you.

Travel Requirements

Travel to all UCLA Health Ambulatory Community Clinics throughout Southern California is required, and you must be physically present at assigned worksites. Assignment locations are based on operational needs and are subject to change.

Although travel to all UCLA Health community practices is required, current staffing needs are primarily located in the West Los Angeles region, including:

• Marina Del Rey
• Malibu
• Santa Monica
• Venice
• Culver City
• Inglewood
• Westchester

Salary Range: $27.74 Hourly - $27.74 Hourly

Job Qualifications

Required:

• Ability to be highly flexible, travel to multiple work sites within UCLA Health community based practices and work a variable schedule
• Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health System
• Skill in efficiently and accurately facilitate the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules
• Ability to demonstrate clear knowledge of job responsibilities; skillfully use equipment, software and tools required to do the job; and to work steadily to get job done
• Excellent organizational skills and ability to prioritize assignments
• Skill in using a PC with associated programs including Word, Excel, and E-mail, demonstrated work experience with a database computer program

Highly desired:

• Working knowledge of online systems and applications, including appointment and procedure scheduling, encounter registration, and access to hospital laboratory results and medical reports.
• Knowledge of major medical insurance plans and types of coverage provided
• Experience working in a healthcare setting
• Knowledge of medical terminology

As a condition of employment the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.