Architecture Admin Specialist - Hawaii Office

Vcbo; Honolulu (HI); On-site; USD 42,000 - 56,000; Full time

Job summary

VCBO is seeking an Administration Specialist to support our Hawaii office and design teams. You’ll organize project information, documents, and day-to-day administrative tasks to help designers and project teams stay focused.

You will collaborate with designers and staff on task coordination, respond to requests, maintain the materials library, and assist with reception and office operations to keep the Hawaii office running smoothly.

Qualifications

• High school diploma required.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Previous experience in an architecture or construction firm is preferred.
• Basic knowledge of architectural and construction terminology is preferred.
• Strong communication skills and the ability to stay organized while managing multiple requests.
• Dependable follow-through and attention to detail when maintaining project information and responding to team needs.

Responsibilities

• Assist designers and team members with project tasks, including organizing paperwork, documentation, and materials.
• Maintain accurate project data and keep information current in internal systems.
• Respond to emails, RFIs, submittals, and other project requests in a timely manner.
• Request and coordinate project quotes, samples, and materials, and maintain the team’s materials library.
• Assist with general office activities and day-to-day administrative needs to help keep the Hawaii office organized and running smoothly.
• Answer and route phone calls as needed and provide reception coverage during absences.
• Help keep daily administrative and project coordination tasks moving accurately and on schedule.

Skills

Strong communication skills

Attention to detail

Organizational skills

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

VCBO is seeking an Administration Specialist to support our Hawaii office and design teams. You’ll organize project information, documents, and day-to-day administrative tasks to help designers and project teams stay focused.

You will collaborate with designers and staff on task coordination, respond to requests, maintain the materials library, and assist with reception and office operations to keep the Hawaii office running smoothly.