Admin Services Sr Coordinator

CBRE; Boston (MA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

401(K)

Dental insurance

Health insurance

Life insurance

Vision insurance

Job summary

CBRE is seeking an Administrative Services Sr. Coordinator to support multiple departments and managers. You will handle calls, greet customers, prepare collateral, and route inquiries while maintaining filing systems and confidentiality.

The role emphasizes strong organizational skills, professional communication, and the ability to train staff. This position requires a high school diploma and 2–3 years of related experience, with US work authorization.

Qualifications

• High School Diploma or GED with 2-3 years of job-related experience.
• Requires intermediate problem-solving skills with the capacity to review and select solutions without supervision.
• Advanced knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with a detail-oriented mindset.
• Ability to explain detailed information clearly within a team.

Responsibilities

• Perform administrative duties including researching, updating databases, and preparing collateral materials.
• Answer and route calls, respond to inquiries, and maintain confidentiality.
• Issue visitor passes, validate parking, and maintain guest logs.
• Type, format, and produce documents such as proposals and reports.
• Establish and maintain record keeping and filing systems.
• Train new or relief personnel in receptionist duties.
• Schedule appointments/meetings and manage travel arrangements.
• Complete expense reports and reconcile receipts.
• Evaluate and solve typical problems in the work area.

Skills

MS Office

Communication

Problem-solving

Organizational skills

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the Role:

As a CBRE Administrative Services Sr. Coordinator, you will provide administrative support to multiple departments and managers. You’ll answer, screen and forward telephone calls, greet customers and resolve complex customer complaints.

This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management.

What You’ll Do:

• Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings.

• Answer and route calls to appropriate personnel or voicemail. Respond to difficult inquiries and provide information about the organization. Maintain confidentiality of all calls and information.

• Issue visitor's passes, validate parking and maintain guest logs. Escort visitors to designated location.

• Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports.

• Establish and maintain record keeping and filing systems.

• Train and instruct new or relief personnel in the receptionist duties and procedures.

• Schedule appointments and meetings, confirm travel or conference arrangements and maintain business contact databases.

• Complete expense reports and handle reconciliation of receipts.

• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.

• Evaluate and select solutions from established options.

• Impact team through the quality of the services or information provided.

• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.

What You’ll Need:

• High School Diploma or GED with 2-3 years of job-related experience.

• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems, required.

• Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.

• Ability to explain detailed and complicated information within the team in a clear and concise manner.

• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Strong organizational skills with a robust inquisitive mindset.

• General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.

• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for this position is $70,000 annually and the maximum salary for this position is $80,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Aff...employer (Women/Minorities/Persons with Disabilities/US Veterans)