Admin Services Coordinator - College of Public Health

University of Iowa; Iowa City (IA); Hybrid; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Admin Services Coordinator to lead the Iowa Health AmeriCorps program. This role involves managing grant funding, recruiting and training volunteers, and ensuring compliance with federal regulations. The ideal candidate will possess strong project management skills and a passion for community service. Working in a hybrid environment, you will collaborate with various stakeholders to enhance public health services across Iowa. If you are detail-oriented and eager to make a difference in the community, this position offers a rewarding opportunity to contribute to meaningful public health initiatives.

Qualifications

• Bachelor’s degree or equivalent education and experience required.
• Minimum of 6 months experience in project or program coordination.

Responsibilities

• Oversee AmeriCorps grant funding and ensure compliance with policies.
• Recruit, train, and manage volunteers and host sites effectively.

Skills

Project Coordination

Volunteer Recruitment

Data Analysis

Communication Skills

Leadership

Attention to Detail

Grant Management

Education

Bachelor's Degree

Tools

Database Management

Spreadsheet Applications

Word Processing

Job description

Admin Services Coordinator - College of Public Health

The University of Iowa College of Public Health is seeking an administrative services coordinator to implement and oversee the new Iowa Health AmeriCorps community service program. The Iowa Health Corps aims to place service members across the state of Iowa in public health apprenticeship placements to expand the capacity of public health services in all counties.

The Iowa Health Corps Coordinator will oversee all activities related to administration of the AmeriCorps grant funding, ensure adherence to university policy and procedure at it relates to AmeriCorps operations and funder requirements, and provide ongoing recruitment and support to service members and host sites. The coordinator will work closely with College of Public Health student services staff and will facilitate communication between all staff and faculty on the Iowa Health AmeriCorps program management team.

Hybrid within the State of Iowa, preferably in Johnson County or surrounding counties. Must be able to commute to College of Public Health Building (CPHB) in Iowa City, IA 2-3 times per week.

General responsibilities include but are not limited to:

Recruits, screens, enrolls, and trains volunteers in alignment with Iowa Health AmeriCorps eligibility requirements and ensures appropriate placements; ensures all proper documentation is obtained; conducts regular volunteer recruitment and outreach events; and recruits, trains, and directs activities of local Advisory Council members with assistance from other staff as assigned.

Examines data to interpret current trends in volunteerism to develop volunteer engagement strategies to effectively recruit and retain service members.

Provides communication to stakeholders, host site partners, internal staff, and service members throughout the year, including scheduling required meetings, professional development workshops, and intermittent host site visits.

Recruits and establishes member host sites and ensures all host sites comply with grant performance measurements as needed; ensures host sites submit reports when scheduled; addresses any concerns expressed by the host site supervisors relative to the Iowa Health AmeriCorps program. Provides training to host sites and supervisors on program requirements and member engagement best practices.

Maintains program data and documentation in compliance with federal regulations and provides required paperwork and reports to grant support offices and funding agencies on time.

Monitors social and environmental factors impacting host sites, service members, and program impact and uses that information to develop meaningful member placements that meet community needs.

Provides leadership and promotion of community service across service area, connecting community members with opportunities to serve and promoting volunteering as a potential solution to local needs, creating a local culture of volunteering and service.

Required Qualification:

Bachelor’s degree or equivalency of education and experience.

Minimum of 6 mos. experience working in a project or program coordinator setting.

Exceptional attention to detail

Ability to understand and operate with complex and changing federal and state grant funding policies.

Strongly Desired Qualifications:

Experience as an AmeriCorps service member or experience facilitating AmeriCorps program grants.

Knowledge of effective community service practices including program design, recruitment, screening, placement, training, supervision and evaluation. Ability to facilitate trainings and professional development opportunities for adult learners.

Ability to translate departmental strategies into relevant services and programs.

Ability to manage multiple programs, projects, events, people, timelines, and tasks simultaneously with independence and autonomy in decision making.

Strong analytical, leadership and planning skills.

Strong computer skills and proficiency in word processing, database management, and spreadsheet applications.

Ability to provide project management utilizing skills to plan, coordinate, schedule, delegate, problem solve and assess.

Ability to take initiative and work effectively in an autonomous environment and facilitate collaboration as part of a team.

Desired Qualifications:

Experience in public health (or public health adjacent work) or community engagement in the state of Iowa.

Familiarity with University of Iowa grant policies and procedures.

Appointment Type: Professional and Scientific

Schedule: 100% appointment

Work Modality Options: Hybrid within Iowa

• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: Hybrid within Iowa

Compensation

Contact Information

• Organization: College of Public Health
• Contact Name: Kay Shie

Equal opportunity/affirmative action employer

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.

Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, [phone] or [e-mail] . For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543 .

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