Admin & Scheduling Specialist - Heat Pump Installations

Varsity Heating and Cooling; Federal Way (WA); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Hourly wage

Mon-Fri schedule

On-the-job training

Growth opportunities

Small team

Autonomy

Job summary

Varsity Heating and Cooling is seeking a detail-oriented administrator to keep our heat pump installs paperwork moving. You’ll file permits, submit rebates, maintain CRM records, and coordinate inspections with crews and homeowners.

Ideal candidates are organized, computer-savvy, and able to communicate clearly via email and CRM notes. Training is provided, with room to grow into higher responsibility and pay.

Qualifications

• Organized and able to catch problems before they grow.
• Comfortable on a computer and quick to pick up new software.
• Clear in writing since most work happens via email and CRM notes.
• Background in admin, scheduling, or customer service.
• Able to work independently without constant supervision.

Responsibilities

• Filing permit applications and tracking through approval.
• Submitting rebate paperwork so customers get rebates.
• Keeping job files current in our CRM.
• Scheduling inspections with crews and homeowners.
• Data entry, filing, invoice and document prep.
• Ordering supplies.
• Occasional customer calls or emails (not a call center).

Skills

Organizational skills

CRM software

Written communication

Administrative support

Scheduling

Tools

Computer literacy

Job description

Varsity Heating and Cooling is seeking a detail-oriented administrator to keep our heat pump installs paperwork moving. You’ll file permits, submit rebates, maintain CRM records, and coordinate inspections with crews and homeowners.

Ideal candidates are organized, computer-savvy, and able to communicate clearly via email and CRM notes. Training is provided, with room to grow into higher responsibility and pay.