Admin & Production Support Coordinator

Maintainer Corporation of Iowa, Inc; Sheldon (IA); Sur place; USD 28 000 - 34 000; Plein temps

Résumé du poste

Maintainer Corporation of Iowa, Inc in Sheldon, IA is seeking an Administrative & Production Support Coordinator to handle front desk duties and daily production administration at the South Plant. You will greet visitors, answer calls and emails, and route inquiries while supporting HR, accounting, sales and marketing with administrative tasks.

You will process production work orders, maintain records, and help coordinate supplies.

Qualifications

• High school diploma or equivalent.
• Experience in administrative, clerical, or reception role.
• Strong communication via phone, email, and in person.
• Advanced Excel/Word/Outlook and various business software.
• Ability to multitask with attention to detail and confidentiality.

Responsabilités

• Front desk and first point of contact for employees, visitors, customers and vendors.
• Answer calls, screen messages, and route inquiries.
• Greet visitors and direct to appropriate person or dept.
• Support HR by answering questions and escalating issues.
• Process and maintain production work orders and related documentation.
• Coordinate ordering of office and production supplies.

Connaissances

Phone support

Reception duties

Customer service

Data entry

Microsoft Office

ERP systems

Formation

High school diploma or equivalent

Associate degree in business administration, accounting or related field

Outils

Appspace

Description du poste

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Admin Full Time Admin. Support Sheldon, IA, US

Salary Range: $20.00 To $25.00 Hourly

About the Role

The Administrative & Production Support Coordinator is the front desk and first point of contact for the South Plant and handles daily production administration. The role answers phone calls and emails, greets visitors, and points employees who need HR help in the right direction. It also supports Accounting, Sales and Marketing with administrative tasks as needed.

Essential Functions

Front desk and reception

• Staff the South Plant front desk as the main point of contact for employees, visitors, customers and vendors.
• Answer, screen and route phone calls, and take accurate messages.
• Monitor and respond to emails promptly and professionally.
• Greet and assist visitors and direct them to the right person or department.
• Serve as the first point of contact for employees who need HR help: answer general questions and escalat HR issues and concerns to the HR department.
• Keep the front office organized, professional and welcoming.
• Maintain confidentiality when handling employee and company information.

Production administration

• Process and maintain production work orders, parts issuance, paint transactions and related production documentation.
• Perform labor balancing, review production labor entries, and identify and correct discrepancies.
• Coordinate ordering and inventory of production, office and general operating supplies.
• Maintain accurate production records, reports and data in company systems.
• Communicate with production leads, supervisors and other departments about work orders, materials and administrative needs.

Additional Responsibilities

• Support Accounting with invoicing, data entry, recordkeeping and document processing.
• Support general administrative tasks, including filing, reporting and document management.
• Support Sales and Marketing with data entry, documentation and updates to Appspace digital signage.
• Coordinate and prioritize administrative requests across departments.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or equivalent.
• Previous administrative, clerical or reception experience.
• Professional phone, email and in-person communication and customer service skills.
• Strong computer skills, including Microsoft Office (Excel, Word and Outlook) and a range of business software.
• Quick learner, able to pick up new software and ERP systems with minimal instruction.
• Ability to multitask and manage competing priorities while staying accurate.
• Strong data entry skills with close attention to detail.
• Basic math and accounting knowledge.
• Sound judgment, including knowing when to escalat an issue.
• Ability to maintain confidentiality with sensitive employee, financial and business information.

Preferred Experience

• Bilingual in English and Spanish.
• Administrative experience in a manufacturing or production environment.
• Experience with production administration, work orders, inventory transactions or labor tracking.
• Associate degree in business administration, accounting or a related field.
• Experience with Appspace, digital signage or basic marketing support.