Admin I, Day Services — Impactful Office Support

Lifetime Assistance, Inc.; City of Rochester (NY); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

No-Premium Health Insurance

Education Support

Paid Training & Coaching

Career Growth

Work-Life Harmony

Caring Culture

Job summary

Lifetime Assistance, Inc. in Rochester, NY is seeking an Administrative Assistant I for Day Services. The role focuses on clerical support, file management, attendance records, and coordinating program documentation to ensure accurate service delivery.

You will greet visitors, answer calls, process orders, and assist with meeting minutes while upholding HIPAA and Medicaid compliance. This position offers full-time hours and a starting wage of $18 per hour.

Qualifications

• Minimum 2 years of secretarial or clerical experience required.
• Associate’s degree in Secretarial Science or related field preferred.
• Proficiency in Microsoft Word, Excel, and Access required.
• Strong written and verbal communication skills and attention to detail.

Responsibilities

• Prepare and distribute correspondence, reports, rosters, and program documentation.
• Maintain organized filing systems and accurate program records.
• Answer incoming calls and greet visitors professionally.
• Sort and distribute incoming mail to program staff.
• Monitor office supply inventory and notify leadership when replenishment is needed.
• Submit daily attendance records to support accurate billing.
• Assist with purchase orders and tracking system updates.
• Attend meetings and record minutes; distribute and follow up on actions.

Skills

Strong written and verbal comms skills

Organizational skills

Reading instructions

Education

Associate’s degree in Secretarial Science or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Lifetime Assistance, Inc. in Rochester, NY is seeking an Administrative Assistant I for Day Services. The role focuses on clerical support, file management, attendance records, and coordinating program documentation to ensure accurate service delivery.

You will greet visitors, answer calls, process orders, and assist with meeting minutes while upholding HIPAA and Medicaid compliance. This position offers full-time hours and a starting wage of $18 per hour.