Admin Coordinator - Inpatient

LifeCare Memory Partners, Inc.; Northern (KY); Hybrid; USD 38,000 - 50,000; Full time

Job summary

LifeCare Memory Partners, Inc. in Bolivia, NC is seeking an Administrative Coordinator to assist the Director of Patient Care Services and coordinate interdisciplinary operations.

You will liaison with referral sources, vendors and contracted services while ensuring supplies, regulatory records, and facility readiness. The role emphasizes scheduling, payroll support, staff coordination, and maintaining a compliant, efficient office environment for all patient populations served.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.
• Minimum one year of medical records, medical office, or hospice experience.
• Proficient reading and interpretation of technical and financial reports.
• Strong verbal and written communication in English.
• Able to use computer systems for records and payroll tasks.

Responsibilities

• Coordinate facility maintenance to ensure regulatory compliance.
• Maintain timely staff schedules and attendance records.
• Manage supply levels and process accounts payable invoices.
• Maintain medical records and perform chart audits.
• Assign staff duties and manage daily logs for regulatory needs.
• Screen triage calls and contact on-call staff.
• Prepare facility for events and meetings.
• Review payroll data in ADP and biweekly processing.
• Develop on-call schedules for outpatient staff.
• Organize and perform work efficiently and effectively.
• Adjust schedules to enhance team performance.
• Maintain positive interpersonal relations with the team and customers.

Skills

Communication

English literacy

Reading reports

Computer skills

Education

High school diploma

Associate's degree preferred

Tools

ADP Payroll

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

FTE 1.0 Professional Bolivia, NC, US

This job is onsite in Bolivia, NC working Monday-Friday 7am-4pm.

JOB SUMMARY

The Administrative Coordinator will assist the Director of Patient Care Services in coordinating the interdisciplinary operations. Serves as key liaison for referral sources, vendors and contracted services. Ensures adequate supply of medical and other supplies while monitoring costs and charges for appropriateness. Ensures medical records meet agency and regulatory requirements. Ensuring facility cleanliness and efficient operations. Performs other duties as assigned.

PRIMARY JOB DUTIES

• 1. Coordinates facility maintenance to ensure compliance with applicable regulations. Maintains integrity of all Preventative Maintenance books.
• 2. Ensures timely staff schedules and/or maintains attendance records.
• 3. Maintains adequate levels of medical, office and other supplies to ensure operational efficiencies in a cost-effective manner; code/ process accounts payable invoices in a timely manner.
• 4. Ensures proper maintenance of medical records including medical chart audits.
• 5. Assigning staff duties and maintaining daily logs to meet regulatory requirements.
• 6. Assists clinical staff by screening triage calls and contacting on call staff.
• 7. Prepares facility for special events and meetings.
• 8. Review ADP for accuracy and submit payroll on a biweekly basis.
• 9. Develop clinical on-call schedules for outpatient staff (WCC only).Organizes and performs work effectively and efficiently.
• 10. Organizes and performs work effectively and efficiently.
• 11. Maintains and adjusts schedule to enhance team performance.
• 12. Demonstrates positive interpersonal relations in dealing with all members of the team.
• 13. Maintains and promotes customer satisfaction.
• 14. Effectively demonstrates the mission, vision, and values of Lower Cape Fear LifeCare on a daily basis.

JOB SPECIFICATIONS

• 1. Education: High school diploma or an equivalent. Associate’s degree or equivalent preferred.
• 2. Licensure / Certifications: Not Applicable.
• 3. Experience: Minimum of one year medical record, medical office or hospice experience required.
• 4. Essential Technical / Motor Skills: Must be able to read and interpret technical and financial report/documents. Verbal, written and computer skills necessary to communicate with internal and external customers. Must be literate in English language.
• 5. Interpersonal Skills: Ability to develop positive interactions with patients, visitors, physicians, staff, vendors and other external customers to effectively care for patients and manage the operations of the facility.
• 6. Essential Physical Requirements: Sitting for desk work and meetings, writing, walking and standing, driving an automobile and climbing stairs.
• 7. Essential Mental Abilities: Must be able to read and understand directions, policies, procedures, etc.
• 8. Essential Sensory Requirements: Ability to use sight to perform clerical duties. Ability to use hearing to communicate with staff and patients.
• 9. Exposure to Hazards: May encounter exposure to infectious disease or situations which present a potential threat to personal safety.
• 10. Other - Hours of Work: 40 hours per week, flexibility to meet the needs of the department. Occasional evening and weekend hours. Overtime only as approved.
• 11. Population Served: All patient populations from infants through geriatric with life limiting illness.