Admin Coordinator

Northwest Health Law Advocates; United States; Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement benefits

Paid time off

Holidays and vacation days

Flexible work options

Remote work in WA

Office at Seattle

Job summary

NoHLA is seeking an organized, proactive Administrative Coordinator to support the Co-Executive Directors, a 9-person team, and a volunteer Board of Directors. You’ll help ensure effective communication, organization, and follow-through on priorities.

As you grow, you’ll gain experience in project management, policy advocacy, and nonprofit operations while maintaining discretion with confidential information and using Microsoft Office and Google Workspace.

Qualifications

• Organized, dependable, and detail-oriented.
• Excellent communicator with strong listening skills.
• Able to manage competing priorities and meet deadlines.
• Proactive and resourceful; takes initiative.
• Discreet handling of confidential information.

Responsibilities

• Coordinate calendars, meetings, and leadership communications.
• Prepare meeting materials and track follow-up items.
• Support policy advocacy, coalition meetings, deadlines, and communications.
• Assist with administration, records, and internal coordination.
• Handle confidential information with professionalism.

Skills

Highly organized

Excellent communication

Prioritization

Proactive

Discretion

Microsoft Office

Google Workspace

Nonprofit/health advocacy interest

Learning mindset

Tools

Microsoft Office Suite

Google Workspace

Job description

WHAT YOU’LL DO

Initially, you will provide administrative and coordination support to our Co-Executive Directors, our 9-person team, and our volunteer Board of Directors - helping ensure effective communication, organization, and follow-through on organizational priorities.

Your responsibilities will include:

• Coordinating calendars, coalitions/meetings, correspondence, and leadership communications
• Preparing meeting materials, organizing documents and tracking follow-up items
• Assisting with policy and coalition meetings, deadlines, and related communications
• Supporting organizational administration, records, and internal coordination
• Handling confidential information and professionalism and discretion

As you grow in the position, you will have opportunities to gain experience in:

• Project management and organizational planning
• Policy advocacy and community engagement
• Operations administration and organizational systems
• Process improvement and nonprofit operations

WE’RE LOOKING FOR

Someone who is:

• Highly organized, dependable, and detail-oriented
• An excellent communicator with strong listening skills
• Able to manage competing priorities and meet deadlines
• Proactive resourceful, and comfortable taking initiative
• Discreet and professional when handling confidential information
• Proficiency with Microsoft Office Suite and Google Workspace, back-end experience would be a plus
• Interested in health advocacy or nonprofit management
• Eager to learn, grow, and take on new challenges
• Oral and written proficiency in one or more non-English languages, preferred

Experience in executive assistance, administrative coordination, office management, or a related field is preferred. Experience in a nonprofit environment, board coordination, project management or HR is a plus.

NoHLA encourages people of all backgrounds to apply, especially people of color, immigrants, refugees, women, 2SLGBTQIA+ people, people with disabilities, veterans, and people with related lived experience with the health care system or serving diverse populations.

SALARY & BENEFITS

• Starting salary between $65,000 and $70,000 annually, based on experience
• 35-hour work week
• Medical, dental and vision benefits for employees and dependents
• Retirement benefits for employees
• Time off
• 16 holidays and 5 floating holidays
• 15 vacation days and 2 personal days
• Paid family and medical leave
• Collaborative work culture
• Advancement and leadership opportunities
• Flexible worksite:
• Remote work from any Washington state location (equipment provided); or
• Work at our office in downtown Seattle with amenities like onsite gym, showers, and bike room.
• Expected travel less than 10% within Washington state

EQUAL OPPORTUNITY ACCESS & DIVERSITY

NoHLA is committed to a policy of equal opportunity and strives to foster a diverse environment free of barriers and discriminatory practices. We fully support providing equal employment opportunities to all qualified individuals without regard to race; color; religion; sex; national origin; age; ancestry; gender/transgender identity; physical, sensory, or mental disability; marital status; sexual orientation; pregnancy, childbirth or related medical condition; genetic information; veteran status; or any other trait or status protected by applicable federal, state, or local law. NoHLA actively promotes mutual respect, acceptance and teamwork.